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Satisfactory Academic Progress

Effective Fall 2011 satisfactory academic progress will be reviewed at the end of every semester.

Barry University, in compliance with recently changed federal regulations, has established the following standards of academic progress (SAP) that must be met to receive federal financial aid.  To maintain financial aid eligibility, a student must be making satisfactory progress towards a degree. Satisfactory progress is determined in both a qualitative and a pace measurement.

Qualitative component: (cumulative grade point average)

All Barry University students must meet and maintain the cumulative grade point average (GPA) required by the university for continued eligibility to enroll and graduate.

Undergraduate students must maintain a minimum cumulative grade point average of 2.0.

Graduate and doctoral students must maintain a minimum cumulative grade point average of 3.0.

Podiatric Medicine students should refer to the Barry University Graduate Catalog for Standards of Academic Progress.

Physician Assistant Program students should refer to the Barry University Graduate Catalog and their Didactic Year Manual for Standards of Academic Progress.

Pace component: (maximum time frame and completion ratio)

Students must complete their education program within a maximum time frame (measured by attempted credit hours) and must earn (receive a passing grade) a minimum percentage of all attempted credit hours. The time frame for undergraduate students cannot exceed 150% of the published length of the academic program. The published length of the academic program is the minimum number of credit hours required to earn a degree.

To complete the degree requirements for graduation within the maximum time limit and considered as having made SAP, a student should successfully complete 67% of the cumulative credit hours attempted each semester. 

Graduate and doctoral students must complete their degree program within seven years from the time they are admitted to their respective graduate degree program. All periods of enrollment must be considered. Once the maximum time frame has been reached, the student will no longer be eligible for financial aid.

The maximum timeframes for students to finish their degree will be verified at the end of each semester to ensure compliance toward graduation and monitor the student’s SAP.

Understanding Satisfactory Progress

Attempted Credit Hours

Attempted credits include any hours for which a student is registered for at the conclusion of the relevant drop/add period. Any attempted credits that are canceled and removed from a student’s transcript (e.g., via withdrawal) are still considered attempted credits for purposes of determining financial aid eligibility under this policy. Attempted credits include all grades, including  ”F”, “IP”, “I”, “NC”, “W”, “WP” and “WF”.

Withdrawals

Grades of “W”, “WP” and “WF” after the add/drop period are considered attempted credits for purposes of determining financial aid eligibility under this policy.

Incomplete Grades

Credits earned in a course for which an “I” grade was initially assigned, and for which a Satisfactory Grade is then replaced, count as earned credits. Grades of  “CR” credit  are considered satisfactory grades under this policy. If a student is required to repeat a course, the repeated course is counted toward the number of attempted credits.

Transfer Credit Hours/CLEP/Study Abroad/AP Credits

Credits accepted by Barry University for a degree program do count as attempted and earned credits for SAP purposes. Audited courses are not counted as attempted credits. The quantitative SAP assessment will be reviewed for all students at the end of each semester.

Change of Major

Undergraduate change of major: some courses from the previous major can be accepted as electives into the new major.  These courses count as attempted and earned credits for SAP purposes. 

Graduate change of major: in some cases a course(s) can be used as an elective in another academic program and will be counted as attempted and earned credits for SAP purposes.   If the new program has specific elective/major courses and the courses taken for the previous degree are not applicable, these courses will not be counted as attempted and earned credits for SAP purposes.

Satisfactory Academic Progress Review

The Financial Aid Office will review satisfactory academic progress for financial aid recipients at the end of each semester.

This policy is applicable to all undergraduate, graduate and doctoral students receiving federal financial aid.

If a student is not making satisfactory academic progress at the end of a semester, the student will be notified in writing and placed on financial aid warning for one semester. Federal aid will be disbursed for the following semester, but at the end of that semester, the Financial Aid Office will review the student academic record and termination actions will be taken if satisfactory academic progress has not been met. If federal student aid is terminated, notification will be sent concerning the appeal process.

Warning Status

The first time that a student does not meet the required completion or cumulative grade point average, the student will be placed on financial aid warning. The student will retain federal financial aid eligibility.

Termination Status

The student will not be eligible to receive any federal or institutional financial aid, even if the student is permitted to continue enrollment at Barry University.

Regaining Eligibility After Financial Aid Termination

Please note that a warning status is not subject to appeal. Students who have become ineligible to receive financial aid may appeal the termination status if there is an extenuating circumstance which prevented the student from maintaining the standards of academic progress.

Appeal Procedure

If federal student aid is terminated, a student may appeal this decision.  The student must complete the Barry University Satisfactory Academic Progress Appeal form with all required documentation.

  • Submit in writing an explanation of why he/she was unable to meet or maintain the academic progress requirements that describes the illness or emergency explaining its impact on the student's performance.
  • Submit all documentation that substantiates the student's circumstances, such as a letter from a doctor or copies of medical bills if a student cites medical reasons for not meeting the requirements (i.e. copy of a doctor's statement, hospital bill, bills related to the emergency, police report, divorce documents, obituary/death certificate, etc.).

All appeals should be submitted to the Appeal Committee in the financial aid office, no later than 30 calendar days from notice of student financial aid termination.  Decisions are based on the information provided by the student and a review of the student academic record.  All decisions made by the appeal committee are final.

Satisfactory Academic Progress Appeal Form

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