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2013-2014 Verification Information

Who is an Independent Student?
For the 2013–2014 academic year, a student is Independent if he or she meets any of the following criteria: 

  • was born before January 1, 1990
  • is married as of the date he or she applies
  • will be a graduate or professional student at the start of the award year
  • is currently serving on active duty for purposes other than training
  • is a veteran of the United States Armed Forces
  • has dependents other than a spouse
  • was an orphan, foster child, or ward of the court at any time since the age of 13
  • is an emancipated minor or in legal guardianship or was when he reached the age of majority in his state 
  • was determined at any time since July 1, 2012, to be an unaccompanied youth who was homeless or self-supporting and at risk of being homeless.

What is Verification?
As a quality control measure, the U.S. Department of Education randomly selects applicants on the FAFSAs (Free Application for Federal Student Aid) in a process called "Verification". Verification is the Department of Education's means of testing the accuracy of the information submitted on FAFSAs and by doing so ensuring the integrity of the student financial aid programs. Schools are authorized to collect certain source documents to check the accuracy of the information on the FAFSA. If the data reported on your FAFSA is different from the documents you submitted to our office, the Financial Aid Office is obligated to make corrections to your FAFSA information. Your financial aid is on hold until we are able to verify your FAFSA. We will notify you of any changes that may occur with an updated award letter. If you have been selected for verification you will be flagged in one of the following “Verification Groups” codes: V1, V2, V3, V4, and V5:

Verification GroupAcceptable documents to submit to the Financial Aid Office
V1
  • Complete and sign a 2013-2014 Dependent/Independent Verification Worksheet, which can be obtained at www.barry.edu/faforms

AND

  • Submit a copy of the student’s 2012 IRS Tax Return Transcript. To obtain an IRS Tax Return Transcript, go to www.irs.gov and click on the “Order a Return or Account Transcript”, or call 1-800-908-9946
  • Submit a copy of the parent(s) 2012 IRS Tax Return Transcript. To obtain an IRS Tax Return Transcript, go to www.irs.gov and click on the “Order a Return or Account Transcript”, or call 1-800-908-9946
V2
V3
V4Complete, sign, and submit all forms. Forms can be obtained at www.barry.edu/faforms.   

  • Food Stamp Statement,
  • Child Support Statement,
  • Identity and Statement of Educational Purpose, and must provide in person a government issued photo Identification, such as a driver’s license or passport.

AND

  • High School Completion Status - School must verify High School completion. See your Admission counselor.
V5Complete, sign, and submit all forms. Forms can be obtained at www.barry.edu/faforms.   

  • 2013-2014 Dependent/Independent Verification Worksheet
  • Submit a copy of the student’s 2012 IRS Tax Return Transcript. To obtain an IRS Tax Return Transcript, go to www.irs.gov and click on the “Order a Return or Account Transcript”, or call 1-800-908-9946
  • Submit a copy of the parent(s) 2012 IRS Tax Return Transcript. To obtain an IRS Tax Return Transcript, go to www.irs.gov and click on the “Order a Return or Account Transcript”, or call 1-800-908-9946
  • Food Stamp Statement,
  • Child Support Statement,
  • Identity and Statement of Educational Purpose, and must provide in person a government issued photo Identification, such as a driver’s license or passport.  If you are unable to provide in person, it can be done with a notary.  To read more about this topic please go to “What is Identity and Statement of Education Purpose”.

AND

  • High School Completion Status - School must verify High School completion. See your Admission counselor. 


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NEW FAFSA Requirements (beginning Fall 2013-2014) and IRS Data Retrieval
FAFSA applicants who are selected for verification 2013-2014 tax information must come directly from the Internal Revenue Service IRS.

Please carefully read the information below and refer back to it as often as you need. If you have any concerns or have further questions, please contact your financial aid counselor for assistance. The Department of Education may make changes in their processing at any time. If any of the following information changes, we will keep the information on this page as up-to-date as possible. Please read and follow these instructions so you do not experience any undue difficulty or delays in processing your financial aid for 2013-2014.

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IRS Data Retrieval within the FAFSA
All applicants must retrieve their tax information (called IRS data retrieval) directly into the FAFSA on the web application. If applicants do not complete the IRS data retrieval within the FAFSA on the web application, the applicants will then be required to submit an IRS tax transcript directly to the Financial Aid Office, if they are selected for verification. This could delay the processing of your financial aid.

Within the FAFASA application, the applicant must report income information. If the applicant is a non-tax filer, then there is no IRS data to retrieve. If the student and/or spouse OR student and parent(s) are tax filers, the FAFSA applicants will have the opportunity to use the IRS data retrieval to populate tax information directly into the FAFSA application. Do NOT make changes to that IRS information once it has been retrieved. If you do, the data retrieval will be invalid.

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What is the IRS Data Retrieval, and why should I use it when completing the FAFSA?
FAFSA has partnered with the IRS to allow applicants to select an IRS Data Retrieval to import their tax return information directly from the IRS into their FAFSA. The IRS Data Retrieval makes completing the FAFSA easier and more accurate, and it also allows selected students to complete the verification process more quickly. Students will be prompted to select this option when completing the FAFSA if they are eligible. The IRS Data Retrieval can be selected when originally completing the FAFSA or by making a change to the FAFSA. The IRS Data Retrieval is scheduled to be available after February 1, 2013 for the 2013-2014 FAFSA.

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What is a tax transcript, and why do I need one?
Tax transcript comes directly from the IRS and contains most of the line items from your federal tax return. For 2013-2014, the federal government will only accept official tax transcripts from the IRS to verify financial information on the FAFSA. To avoid having to order a tax transcript, an IRS Data Retrieval should be used when completing the FAFSA. The tax transcript is free and can be ordered by calling 1-800-908-9946 or visiting www.irs.gov.

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What is a tax account transcript?
Tax account transcript provides some of the information from the tax transcript and includes any changes you have made to the original tax return. If you have filed an amended tax return, you will need to submit a it a signed copy of your original tax return (1040 EZ, 1040A, 1040), and your IRS form 1040X. You may be ordered order a copy of these forms by calling 1-800-908-9946 or visiting www.irs.gov.

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I will file, but have not completed my return, what documents do I need to submit?
You need to submit a copy of your IRS Form 4868 "Application for Automatic Extension of Time to File U.S. Individual Income Tax Return," along with all W-2's received for the specific tax year. If you are self-employed, a signed statement certifying the amount of your AGI and income taxes paid is required.

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What must I do if I am selected for Verification?
If your FAFSA has been selected for verification, it is necessary for you to submit the requested documentation preferably within ten business days of being notified. These documents may include a Verification Worksheet, Tax Return Transcripts, W-2 Forms, Marriage Certificate, Divorce Decree, a Social Security Card, proof of citizenship or permanent resident card, proof child support, proof of federal assistance programs and other documents as needed to resolve conflicting information. The type of documents required will vary from student to student, and not all students selected for FAFSA verification will have to submit the same documents. Once you have collected all the required documents, take them to your Financial Aid Office.

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What happens if I update my FAFSA and it is selected for verification after funds were already credited?
You are required to submit all requested documents within ten business days. If we do not receive the documents, your financial aid will be reversed and cancelled.

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Where do I submit my financial aid documents?
You can drop off documents in person with your financial aid counselor, mail, via email or fax. Make sure all documents being submitted to our office have a student ID# or SSN# for identification purposes and signatures when requested.

In Person: Barry University Main Campus
Kelley House Building
11300 NE 2nd Avenue
Miami Shores, FL 33161

Mail: Financial Aid Department
Barry University
11300 NE 2nd Avenue
Miami Shores, FL 33161

E-mail: finaid@mail.barry.edu
Fax: (305) 899-3104

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How will verification affect my financial aid?
If the information on your source documents matches the information on your FAFSA, there will be no changes to your financial aid. However, if the information does not match, Barry is required to make the corrections and update your FAFSA. After verification your financial aid may remain the same, increase or decrease.

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What happens if I don't provide all documentation?
Students are strongly encouraged to submit documents requested within 10 business days of notification from the Financial Aid Office.

We are required to inform you of the consequences should you fail to provide all requested documents:

  • Federal and state need-based financial aid will not be disbursed into your account at the Cashier/Business Office until verification is completed.
  • You may be charged late fees by the Cashier/Business Office if your account balance is not paid on time.
  • Direct Subsidized and/or Direct Unsubsidized loan may not be processed until verification is completed.
  • If you were awarded Federal Work Study, you are not able to begin working until verification is completed.
  • You may be prevented from registering for the next semester.
  • If you do not provide the necessary documents to our office by the 5th week of the semester, all of your Federal, State, Institutional need-based financial aid and your student loans will be cancelled. Any deferred tuition, fees and late charges will be your responsibility.

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I did not earn enough to file a federal income tax return. What do I need to do?
On the verification worksheet there is a place where you can indicate that you have not filed federal income tax returns. You are required to provide a statement listing any and all income that you received in lieu of submitting federal tax returns and submit a copy of your 2012 W-2 forms.

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Why do you keep asking for more documents?
Sometimes documents you turn in to us conflict with the FAFSA or other documents. Whenever there is a conflict between data elements, we are required by Federal regulation to request other documents to clear up the conflict.

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Why do you request my parent's W-2 forms?
There is information on the W-2 Forms that is not on the federal tax returns. Many times these are necessary for us to complete verification.

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I'm confused or unsure of what to do. Who can I call to get help?
If you have verification questions email us at finaid@mail.barry.edu. Please write VERIFICATION HELPin the subject. You may also visit your financial aid counselor or call the office at 800-695-2279 or fax (305) 899-3104.

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Dependent Verification Worksheet
To be completed by dependent students who are selected for verification.

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Independent Verification Worksheet
To be completed by Independent students selected for verification.

2013-2014 Low Income Form (Independent/Dependent) 

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What is a Nontax filer?
A Nontax filer is a person who worked but is not required to file taxes for that year. However, you would report your income on the FAFSA as income earned from work. You will include any income reported on the individual’s W-2 forms plus any other earnings from work not reported on those forms. Even if no taxes were paid on this income earned from work, it should be reported on your FAFSA.

If you are a nontax filer and selected for verification you must provide a signed statement, certifying that you are not required to file a 2012 Federal Income Tax Return and list all the sources and amounts of income earned from work, and you must also provide any W-2 forms you may have for that income.

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Identity Theft
If you have been a victim of identity theft and you have been selected for verification; you will not be allowed to obtain tax information through the use of the IRS Data Retrieval Tool or to receive an IRS Tax Return Transcript until the matter has been resolved by the IRS.

  • Submit a signed copy of your 2012 Federal Income Tax Return that you filed with the IRS
  • A signed copy of the IRS Form 14039 “Identity Theft Affidavit,” OR a copy of a police report that you may have filed.

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Why am I being asked for high school completion status?
Proof of high school completion status is required with your FAFSA application to receive federal student aid. You may choose to provide one of the following documents that indicate the student’s high school completion status when the student will begin college in 2013-2014.

  • A copy of the student’s high school diploma.
  • A copy of the student’s final official high school transcript that shows the date when the diploma was awarded.
  • A copy of the student’s General Educational Development (GED) certificate or GED transcript.
  • An academic transcript that indicates the student successfully completed at least a two-year program that is acceptable for full credit toward a bachelor’s degree.
  • If State law requires a homeschooled student to obtain a secondary school completion credential for homeschool (other than a high school diploma or its recognized equivalent), a copy of that credential.
  • If State law does not require a homeschooled student to obtain a secondary school completion credential for homeschool (other than a high school diploma or its recognized equivalent), a transcript or the equivalent, signed by the student’s parent or guardian, that lists the secondary school courses the student completed and documents the successful completion of a secondary school education in a homeschool setting.

What is the Identity and Statement of Educational Purpose?
A statement certifying who you are and that the federal student financial assistance you may receive will only be used for educational purposes and to pay the cost of attendance for 2013-2014 award year.  To help you better understand the acceptable documentation requirements, the documentation requirement is listed bellow under two categories:

  1. Students who are able to appear in person

    Students who are selected for verification and who are able to appear in person must provide to an authorized financial aid administrator the following documentation:

    • A valid, government-issued photo identification, such as driver’s license, state ID, or U.S. Passport
    • A Identity and Statement of Educational Purpose signed statement certifying that federal student financial assistance the applicant may receive will only be used for educational purposes to pay for costs at the school for the 2013-2014 award year
  2. Students who are UNABLE to appear in person.

    Students who are unable to appear in person
    If a student is unable to appear in person to provide the documentation required, the student must provide the following documentation to the school:

    • A copy of a valid, government-issued photo identification, such as driver’s license, state ID, or U.S. Passport
    • An original, notarized Identity and Statement of Educational Purpose signed by the student certifying that the federal student financial assistance the applicant may receive will only be used for educational purposes to pay for costs at the school for the 2013-2014 award year.

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