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Federal Work-Study is a federally funded, need-based financial aid program, which gives you the opportunity to earn money for college through part-time employment. The program also provides you the opportunity to secure academic or career-oriented employment while providing essential services to the University. This program is administered by Barry University in accordance with the laws, federal regulations, and instructions issued by, or on behalf of the U.S. Department of Education, as well as its own institutional policies.
The objectives of the student employment program are to:
- Provide student employees with a broad range of work opportunities.
- Enable student career development through a variety of work experiences.
- Provide a work environment that will teach students about the varied responsibilities and opportunities of employment.
- Provide students with an opportunity to help pay for their educational expenses.
How can I be considered for Federal Work-Study?
In order to be eligible for Federal Work-Study you must be accepted into a degree seeking program; be a U.S. Citizen or eligible non-citizen and demonstrate financial need through completion of the Free Application for Federal Student Aid (FAFSA). Additionally, your FAFSA must be complete and accurate. You can complete the FAFSA online at www.fafsa.ed.gov.
The Federal Work Study program is awarded on a first come first serve basis to eligible students depending on federal funding as well as the number of students who request and/or qualify for jobs. Funding for this federal program is very limited and no one will be placed after the funding has been exhausted.
Returning students must maintain satisfactory academic progress while employed in the program (complete 24 credit-hours per academic year with a minimum cumulative grade point average of 2.0) and not be in default on any Federal Title IV program.
Due to funding and job limits, no student is guaranteed a Federal Work Study job. Apply before March 30th to have the best chance of placement.
International Students
At this time Federal Regulations do not allow Federal Work-Study funds to be awarded to International Students.
Getting Started
Stage 1: Applying for a Job
In order to be considered for a work study placement, the student must:
- Be awarded work study
- Complete financial aid verification (if applicable)
Before you apply for a job you should look through the Job Opportunities List in order to find one that meets your interests or match your current/anticipated major. You are also required to accurately fill out and submit the following forms and documents:
- Federal Work-Study Job Application
By filling out this form, you inform the Financial Aid Office of your skills, interests, current or anticipated major and preferred job placement. We try to place students in their first choice job; however, this is not always possible. Students are placed on a first-come, first-serve basis. Those students who submit their documents (complete accurate) are given their job assignment first. - IRS Form W-4
This form tells the Payroll Office how much federal income tax you would like withheld from your pay. Most students claim either "0" (zero) or "1" (one) exemption in line 5, or "exempt" in line 7 of the W-4 form; however, you may claim as many exemptions as you are eligible for. When filling out the form, be sure to provide your name, permanent address, social security number, marital status, signature, and date. If you need assistance in completing the W-4 form, contact the Internal Revenue Service at 1-800-829-1040 or check the Internet at www.irs.gov.
Note: Claiming "0" means that you would like the maximum amount of taxes withheld. Claiming "1" means that you would prefer to have fewer taxes withheld from your monthly paycheck. Indicating "exempt" in line 7 means that no taxes will be taken out, if you meet the withholding conditions. - Federal I-9 Form and requested documentation
With the passage of the Immigration Reform and Control Act of 1986, every employer in the United States must now check the legal status of all employees, including student employees hired after November 6, 1986, or face criminal penalties.
All new employees must complete an Employment Eligibility Verification Form (I-9) and present ORIGINAL and UNEXPIRED documents. You must present EITHER one original document from (List A) OR one original document from (List B) AND a separate original document from (List C).
The following is a brief list of documents that can be used to establish identity and/or employment eligibility:
| List A - Documents that establish both Identity and Employment Eligibility | List B - Documents that establish Identity | List C - Documents that establish Employment Eligibility |
|---|---|---|
United States Passport Permanent Resident Card Foreign Passport that contains a temporary I-551 Stamp | State issued driver's license or I.D. with photo School I.D. with photo | Original social security card Birth certificate issued by state, county, or municipal authority, bearing a seal or other certification Certificate of birth issued by the Department of State (FS-545) |
Note: All students, citizens and non-citizens, participating in FWS must have a Social Security Card. You will only be placed once you have obtained a Social Security Number.
- Federal Work Study Online Orientation/Presentation
To view and complete the online Federal work Study Orientation, you must log into blackboard. Enroll in the course “FED-WRKSTDY-ASSESS” complete the course. At the end of the quiz, print the “Review Test Submission” and attach to the rest of the forms
Stage 2: Work Authorization Job Placement
Upon receipt of the completed job application, the Federal I-9 Form, IRS Form W-4 and the receipt completion of the FWS online orientation the Work Study Coordinator will send you job referrals via email. You must contact the supervisor listed on the referral and attend an interview. If you do get hired a Payroll Authorization Form (PAF) will be send via email. The PAF indicates the department in which you have been placed, the name of your supervisor, and your pay rate. The PAF must be signed by you and your supervisors and submitted to financial aid office within the 3 days after receiving the form. If you do not get hired, please contact the Work Study coordinator in the financial aid office for another referral.
Returning students, must also complete Stage 1 and be requested by their previous supervisor in order to be placed in the same department. They will receive a PAF once all forms are received and a request has been done.
Frequently Asked Questions
- How is eligibility determined?
- Can my FWS award change during the academic year?
- What is FWS Community Service?
- What is the FWS/America Reads Program?
- What is the Academy for Better Communities?
- What if I don't earn the amount that I have been awarded in FWS?
- How do I find a job?
- Can FWS be credited automatically toward my tuition or other university charges?
- What is the pay rate, and how many hours may I work?
- How often do I get paid and how do I receive my paycheck?
- Do I need to complete any forms prior to receiving my paychecks?
- Can I work more than 20 hours a week?
- May I work in more than one FWS job on campus?
- What is the Payroll Authorization Form (PAF)?
- Can my work-study check be deposited directly into my bank account?
- May I change jobs during the middle of the semester?
- Whom should I contact if I have additional questions?
- What are Federal Work-Study Job Opportunities?
1. How is eligibility determined?
In order to be eligible for Federal Work-Study, you must demonstrate financial need, be a full-time, degree-seeking student (enrolled in least 12 credit-hours per semester), and be a U.S. citizen or permanent resident. You must apply for financial aid and be awarded Federal Work-Study (FWS) as part of the financial aid package. To apply, you should submit the Free Application for Federal Student Aid (FAFSA). This form can be obtained from the Financial Aid Office or on the Internet at www.fafsa.ed.gov . If you demonstrate financial need as a result of filing the FAFSA, Federal Work-Study may be awarded.
Returning students must maintain satisfactory academic progress while employed in the program (complete 24-credits per academic year with a minimum cumulative grade point average, GPA, of 2.0) and not be in default on any Federal Title IV or state student loan program.
2. Can my FWS award change during the academic year?
Yes, the Federal Work-Study amount is subject to change if you receive additional resources, such as an outside scholarship or grant. When your Federal Work-Study award changes, a new Payroll Authorization Form will be printed and submitted to your supervisor. Both you and your supervisor will need to sign it and return it to the Financial Aid Office.
3. What is FWS Community Service?
The Federal Higher Education Act requires that a certain percentage of Federal Work-Study students be employed in community service positions. Community service is defined as services designed to improve the quality of life for the community residents, particularly low-income individuals, or to solve particular problems related to their needs. These services include such fields as health care, child care, literacy training, counseling, education (including tutorial services), welfare, social services, transportation, housing and neighborhood improvement, public safety, crime prevention and control, recreation, rural development, and community improvement. Employing an FWS student in these positions serves the needs of the community and gives the FWS student an enriching and rewarding experience.
4. What is the FWS/America Reads Program?
The America Reads program was initiated in 1997 to help raise the level of literacy of American children. As an FWS student, you can be placed as a reading or math tutor for preschool-age children or children in elementary schools, your community center, or in your family literacy or after-school program. Each student must complete a four-hour paid training session before being placed into one of the local programs. Students can work between 15-20 hours a week tutoring reading in a kindergarten through third grade setting at an approved America Reads community site.
5. What is the Academy for Better Communities?
The Academy for Better Communities in Miami Beach is a private, non-profit organization that offers hands-on programs to the community. Students will gain experience in working and serving the community in different projects, such as coordinating public and professional development training as well as working with individuals with disabilities and under-served populations.
6. What if I don't earn the amount that I have been awarded in FWS?
Any portion of your award that remains unearned at the end of the academic year will be forfeited, as it cannot be transferred to a subsequent award period.
Before you apply for a job you should look through the Job Opportunities List in order to find one that meets your interests. By filling out the Federal Work-Study Job Application, you inform the Financial Aid Office of your skills, interests, and preferred job placement. We try to place students in their first choice job; however, this is not always possible. Students are placed on a first-come, first-serve basis. Those students who submit their documents (complete accurate) are given their job assignment first.
8. Can FWS be credited automatically toward my tuition or other university charges?No, money awarded under the Federal Work-Study program is actually earned (in the form of a paycheck) over the course of the academic year. The FWS serves to provide students with an opportunity to help pay for their educational expenses.
9. What is the pay rate, and how many hours may I work?
Pay rates are based primarily on the level of skill and experience required to perform the job. For returning students, the quality of job performance and the length of time you have been in the same position are also taken into consideration. Each department establishes a job classification based on skills required while performing that particular job. Based on the established job classification, the starting rates at which you can be compensated are $8.00 for minimum required skills and $8.50 for maximum required skills.
The pay rate for America Reads Tutor/Academy for Better Communities is $10.00.
All student employees sign and submit a Payroll Authorization Form that indicates the number of hours you are permitted to work per week. You must NOT exceed these hours unless making up missed hours from a previous week within the current pay period. Students are strictly prohibited from working more than 20 hours per week while enrolled in courses.
10. How often do I get paid and how do I receive my paycheck?
Student paychecks are available and may be picked up on payday (refer to the Payroll Calendar) in the Cashier Business Office located in Farrell 110. Paychecks cannot be picked up in advance of payday. Checks will be given only to the payee. You must show your student I.D. Checks not picked up, are mailed out after the 3rd business day.
Prior to Winter Break and Summer, you should inform the Financial Aid Office of the mailing address to which you would like your checks sent.
11. Do I need to complete any forms prior to receiving my paychecks?
All new employees must complete an Employment Eligibility Verification Form (I-9) and present ORIGINAL documents. You must present EITHER one original document that establishes both employment authorization and identity OR one original document that establishes identity AND a separate original document that establishes employment authorization.
You must also complete IRS Form W-4. This form tells the Payroll Office how much federal income tax you would like withheld from your pay. If you need assistance in completing the W-4 form, contact the Internal Revenue Service at 1-800-829-1040 or check the Internet at www.irs.gov .
Upon receipt of the completed job application, the Federal I-9 Form and IRS Form W-4, the Federal Student Work-Study Coordinator will issue you a Payroll Authorization Form (PAF). The PAF indicates the department in which you have been placed, the name of your supervisor, and your pay rate. You must pick up a new PAF in the Financial Aid Office at the beginning of each academic year and anytime that you decide to change departments . Once hired, you MUST notify the Financial Aid Office by returning your signed Payroll Authorization Form (PAF) PRIOR TO THE FIRST DAY OF WORK. Students may NOT work prior to submitting the PAF to the Financial Aid Office.
12. Can I work more than 20 hours a week?
No, all student employees have signed and submitted a Payroll Authorization Form that indicates the number of hours they are permitted to work per week. You must NOT exceed these hours unless making up missed hours from a previous week within the current pay period. Students are strictly prohibited from working more than 20 hours per week while enrolled in courses. If you submit a timesheet that indicate more than 20 work hours in one week will NOT be paid for the excess hours.
13. May I work in more than one FWS job on campus?
No
14. What is the Payroll Authorization Form (PAF)?
The PAF form is used by the Financial Aid Office for all the students who participate in the FWS program. The form provides the name of your supervisor, your award for the year, your number of eligible hours to work, and your pay rate. You are responsible for picking up the form from the Financial Aid Office, getting it signed by your supervisor and returning it to the Financial Aid Office before the first day of work.
15. Can my work-study check be deposited directly into my bank account?
Yes, you would need to fill out a direct deposit form in order for your earnings to be transferred to your bank account.
16. May I change jobs during the middle of the semester?
No, students are expected to stay in the same department for the entire academic year. Changes are only made during the first two weeks of each term.
17. Whom should I contact if I have additional questions?
If you need further information, please feel free to contact the Financial Aid Office, which is located in Kelley House.
Barry University
Kelley House
11300 NE Second Ave.
Miami Shores, FL 33161-6695
305-899-3673
Office hours: 8:30 a.m. - 5:00 p.m., Monday - Friday
Federal Work-Study Job Opportunities
Note: This listing will help you determine which Federal Work-Study jobs interest you. Since jobs are assigned on a first-come, first-served basis, please list the four jobs you are most interested in, in order of preference, on your application for the program.
- Administrative Informations Systems
- Adult Continuing Eduation
- Alumni Relations
- Annual Fund
- Archives
- Athletics
- Business, School of
- Cardiovascular Perfusion
- Career Counseling Center
- Communications
- Communications - Brinkley Studio
- Commuter Affairs
- Corporate Community Relations
- Disability Services
- Division of Information Technology
- Education, School of
- English Foreign Languages
- Facilities Management
- Financial Aid
- Fine Arts
- Graduate Medical Sciences, School of
- Health Services (Master of Science Program)
- History Political Science
- Honors Program
- Human Resources
- Institutional Advancement
- International Student Services
- Library
- Maintenance
- Math Computer Science
- Mission Ministry
- Natural Health Sciences, School of
- Nursing, School of
- Orientation First Year Programs
- Physical Science
- Psychology
- Public Safety
- Purchasing/Accounts Payable
- Registar
- Residential Life
- Social Work, School of
- Student Activities
- Student Health Services
- Student Services
- Student Union
- Theology/Philosophy, Dept. of
- University Relations
- Volunteer Community Service Center
| Job Title | Brief Job Description | Skills Required |
|---|---|---|
| Administrative Informations Systems (Back to Top) | ||
Clerical Assistant | Phones, computer work, filing, misc. office work. Assist with Help Desk functions and with troubleshooting WebAdvisor calls. | Courteous responsible. Should be computer literate with some knowledge of Remote Access and WebAdvisor. |
| Adult Continuing Eduation (Back to Top) | ||
Clerical Assistant | Assist with assembling presentation packages, tallying evaluations, faxing, photocopying, filing, mailings, etc. | Dependable, detail-oriented with positive attitude. Basic computer and office skills. |
Clerical Assistant for Non-credit Program
| Answer phones, assembling presentation packages, tallying evaluations, mailings, marketing, etc. | Familiar w/Microsoft Word, organized, dependable, good phone voice. |
Clerical Assistant (Tallahassee) | Student worker will assist the administrative assistant with overflow of clerical work and provide direct clerical support to the site director. Student will file, fax, handle correspondence, answer phones, create lead packages and perform various other clerical duties as assigned. | Computer literacy, knowledge of general office equipment such as multi-line telephone systems, fax and copy machines. Must posses strong communication and interpersonal skills. |
Clerical Assistant (Fort Myers) | Student will file, fax, handle correspondence, answer phones, create lead packages and perform various other clerical duties as assigned. | Computer literacy, knowledge of general office equipment such as multi-line telephone systems, fax and copy machines. Must posses strong communication and interpersonal skills. |
Alumni Relations | ||
Clerical Assistant | Applicant will be responsible for record-keeping, filing, mailings and photocopying. Applicants may assist the Alumni staff in the planning, set-up, coordination and implementation of various Alumni events. Run errands, deliver and pick-up mail and other materials, make and post flyers. Creativity a plus!
| Must learn office procedures and policies, handle detail, maintain accurate records. Individuals are expected to attend all on-campus Alumni events and take an active and enthusiastic role in the events. Individual must be responsible, reliable, have both good verbal and written communication skills and able to maintain confidentiality. Applicant should be computer literate. |
Technical Assistant | Basic data maintenance, record-keeping, verification of information, assisting with mailings and all on-campus Alumni events. | Basic data-base knowledge and the ability to merge MS word form letters on a large scale, able to maintain confidentiality, detail-oriented, and have excellent organizational skills. HTML and Photoshop experience preferred. All candidates must pass a skills test. |
Annual Fund | ||
Clerical Assistant | Accurate date entry, merging data to MS Word forms/letters, large mailing projects, errands, organizing, typing, phone calling for updated information. Word. | Computer literate, able to learn computer programs and merge to MS Responsible, reliable, good communication skills, able to maintain confidentiality, detail-oriented, good organizational skills. |
Archives | ||
Clerical Assistant | Answer phones, run errands, and to plan a project and carry through to end. Ability to organize papers, record information accurately; work independently. | Students must be discreet as well as accurate in their work. Computer skills: Microsoft, Excel; ability to answer phone and take messages; meet visitors and provide information. |
Athletics | ||
Dive Locker Assistant | Assist with various aspects of dive locker and prep for SCUBA classes. Under supervision of Equipment Manager Instructional staff. | Must be Sports Management - Dive majors or Dive Education minor. Advanced SCUBA certification required. |
Dive Leader Assist
| ISR SCUBA instructors, operate compressor air system, act independently with emergencies. | Rescue diver, advanced dive leader, DAN Oxygen CPR/FA certified. Experience w/ISR SCUBA program and high pressure air compressor system. |
Dive Equipment Manager
| Has full responsibility for locker inventory and personnel required to support SCUBA programs. | SM - Diving Industry major or Dive Education minor. Rescue Diver Level plus all applicable current safety certifications. Extensive knowledge of SCUBA programs facility needs. Equipment knowledge critical. |
Fitness Center Attendant | Will be responsible for checking participant ID cards for entry into the fitness center. Also, have limited data entry responsibilities, folding towels, cleaning chores, and other operational duties. Night and weekend Hours. | Have an understanding and appreciation for physical fitness. CPR certified or teaching expertise a huge plus. |
Campus Recreation Assistant | Promote officiate intramural sports activities. Responsible for carrying equipment, carry out cleaning duties, and work night shifts. | Looking for HPLS major or students with a sport, fitness background. Computer knowledge. Phone etiquette a must. Any exercise certifications are highly recommended. |
Clerical Assistant | General office maintenance, mailings, help distribute signs and flyers, photocopy, clip articles. | Able to organize mailings and follow time lines. Accuracy /assignments. Professionalism. Knowledge of university locations, personnel, procedures. A positive, friendly attitude. A quick thinker problem solver. Some computer knowledge. |
Facility Promotion Assistant
| Run athletic facility promote games. Put up flyers, monitor tennis courts weight room. Set up gym for basketball volleyball games. | Solid understanding of sports terminology and statistics. |
Field Maintenance Assistant | Outside field work and manager of baseball team. | No previous experience required. |
Mascot | Enthusiastic and energetic person needed to be "Bucky" the Barry University mascot at athletic contests and special events. | Outgoing personality, energetic and enthusiastic. |
Sports Information
| Help Sports Information Director, assist Director with projects, help with game day operations at athletic events. | Assistant Knowledge of sports terminology, typing, good interpersonal communication skills, ability to complete assignments with minimal supervision. |
Electronic Media Assistant | Assist sports information director with videography and audio broadcasts of athletic events. | Experienced broadcast students preferred. Should be skilled at capturing sports action on video and capable of broadcasting a live athletic event. |
Tennis Facility | Responsibilities include keeping the grounds clean and upkeep of tennis courts, tennis nets, wind screens, and tennis office. | Handy and willing to work outside. |
Team Manager | Laundry, be at practice, take care of equipment. Positions available w/softball, baseball, men's basketball, women's basketball, men's tennis, women's tennis, volleyball, men's soccer, or women's soccer. Specify which team you wish to work with. | Knowledge of sport, good interpersonal skills. |
Team Manager for Men's Soccer | Laundry, take care of equipment, and attend practices. | Knowledge of sport, good interpersonal skills. |
Tennis Facility | Responsibilities include keeping the grounds clean and upkeep of tennis courts, tennis nets, wind screens, and tennis office. | Handy and willing to work outside. |
Ticket Manager | Coordinate ticket gate at athletic events. Sell tickets and distribute programs. | Good math and organization skills |
Training Room Assistant | ISR Work-Study - Work directly with athletic teams in Training Room. Assist with maintenance of ISR equipment and inventory. ER Work0Study - Assist with maintenance of Emergency Response Room, equipment and inventory. | Can be any major within HPLS, but not required. Clerical and Computer skills and good interpersonal skills needed. Available for evening and weekend hours along with weekdays. |
Business, School of | ||
Clerical Assistant | Varied office tasks. answer phones, file, copy, and deliver mail. | Must be dependable and work consistent dates times. Some computer skills required. |
Marketing Clerk | Responsible for collating materials that go into application packets. Copying and printing. | Must be detail-oriented and able to handle repetitive work. Must work consistent days and times. |
Cardiovascular Perfusion | ||
Clerical Assistant | Photocopying, reception, phones, filing, light typing. | Basic typing office skills. Good telephone technique, pleasant demeanor, responsible. Detail-oriented organized individual. |
Career Counseling Center | ||
Clerical Assistant
| Schedule appointments for counselors. Data entry, answer phones, post flyers, photocopying, light clerical, filing, assist with preparation for, and staffing of, Career Ctr. Events. Awareness of Career Ctr. resources. Preferably available between 12 2 P.M. | Good oral written communication. Computer proficiency. Interest in FrontPage design. Responsible, dependable, organized, must be willing to learn. |
Communications | ||
Clerical Assistant
| Typing , filing, photocopying, collating, mail, answer phones, take messages, make files. | Dependable, good typing skills, good telephone voice, knowledge of photocopier, MS Word Excel. |
Communications - Brinkley Studio | ||
Video Production Assistant | Operate camcorder, videotape machines, TV studio equipment. | Must have completed COM 214 or COM 314. Knowledge of videotape editing, camera video production. |
Commuter Affairs | ||
Commuter Assistant | A motivated individual to perform general office duties that include computer data entry, record-keeping, filing, telephone interaction, customer service, written communication pieces such as fliers, and mailings. Event duties include assisting with preparation and staffing of all department events. | Must be an organized, dependable, and punctual team player with somewhat flexible schedule. Must be able to provide excellent customer service to visitors. Familiarity with campus services and events is necessary. Ability to prioritize and handle multiple tasks is a plus. Good computer skills, as well as creativity and willingness to learn are highly desirable. |
Corporate Community Relations | ||
COR Assistant
| Greet Board members, faculty, staff at events. Assist in planning, set-up, mailings, implementation of events. Interact with President's office. Offer support to other department's events. | Excellent phone skills. Responsible, outgoing individual w/positive attitude. Punctuality important. Knowledge of computers a plus. |
Disability Services | ||
Clerical Assistant | Proctor deliver exams, assist w/note taking, record textbooks on tape and use computer. Answer phones, photocopy and updating mailing lists. | General office skills, computer; must be dependable, responsible and punctual. Good oral communication skills. Previous office experience preferred. |
Division of Information Technology | ||
Lab Assistant I | Assist students w/simple problems in the computer lab. Make sure that students are checking in when entering the lab. Assist w/office functions. Maintaining the appearance of the computer labs. | Basic computer literacy ( CAT 101 or 102 preferred). Must be proficient in MS Office, PC printer troubleshooting skills. MIS, CS , CIS, or IT majors preferred. Able to perform simple office tasks (photocopy, fax, etc.). Punctuality important. Must be dependable, reliable, courteous, responsible. Must work well with others. |
Lab Assistant II | Same as Lab Assistant I. Also solve more complex problems and report hardware problems to supervisors. Assist in maintaining lab software up to date. | High level of computer literacy. Proficient in MS Office. PC and Printer troubleshooting skills. MIS, CS, or IT majors preferred. |
Audiovisual Assistant | Responsible for scheduling equipment, checking out media to instructors, some delivery pick-up of equipment. | Some familiarity with computers good customer service skills. |
Helpdesk Assistant | Answer phones, assist w/PC problems over the phone, log problem calls, provide computer supplies, assist supervisor with office functions. | Basic computer literacy ( CAT 101 or 102 preferred). Able to perform simple office tasks (photocopy, fax, etc.). |
Network Service Assistant | Assist with day-to-day operational functions of supporting the BarryNet ResNet network infrastructure. Duties include site inventory, installations, adds, moves, changes to network connections. Also included are installation of new cabling documentation of the network. | No previous experience required. Must be able to follow specific detailed instructions. Must be able to climb a ladder. Some tasks require limited use of power tools. |
IT Acquisition Assistant | Assist the IT specialist with basic tasks such as filing, deliveries, and order placements in the department. Will be helping with designing, printing, cutting, pasting, and framing of Doit-Press jobs. | Student should have experience with Adobe Photoshop (minimum) and Illustrator or a willingness to learn. Quark express is a plus. |
Web Surfer | Will be responsible for surfing Internal (Barry) and External websites to record content changes and new marketing opportunities. Will arm the student with a working knowledge on how search engines functions, and how to market a site to search engines. | Strong attention to detail required. Basic web surging skills needed, ideal for a person interested in web design or e-commerce, or someone who spends hours on the internet surfing. |
Education, School of | ||
Clerical Assistant | Mail retrieval and distribution, copying, assisting staff and professors with various projects. Hand deliveries, light typing and organizing. | Good written and oral communication. Good organizational skills. Some computer skills (especially WordPerfect and Word). Reliable conscientious, professional appearance. |
English Foreign Languages | ||
Clerical Assistant - French | Photocopy, run errands, correct some exercises for French Professor. | Fluent in French, typing computer skills. Must be dependable. |
Clerical Assistant - Spanish
| Filing, typing (English/Spanish), word processing, research in library on Internet. Some correcting of exercises. | Native or near native proficiency in Spanish, work on PC. Must be dependable. |
Clerical Assistant - African Studies Program | Assist the director of Africana Studies. Duties include event planning, and clerical assistance. | Creativity, professional manner, telephone experience, research experience, independent thinker, computer literate. |
Clerical Assistant - English Foreign Languages Dept. | Assist executive secretary, department chair, and full-time and part-time faculty. Duties include sorting mail, filing, photocopying, scanning,typing, and working with Excel spreadsheets. | Professional attitude, dependable. Good command of Word and Excel in order to prepare lists, and type and edit Word documents. |
Facilities Management | ||
Receptionist | Answer phones, filing, photocopying, general office work. | Good communications skills, will train. Interview required. |
Environmental Assistant | Run errands, deliver pick up materials, word process, make post flyers. Retrieve phone e-mail messages. | Must be comfortable with searching the web, answering phones, driving a golf cart. Must be punctual responsible. |
Financial Aid | ||
Clerical Assistant | Data entry, assist with mailings, filing, telephones, assemble application packages. | Detail-oriented, organizational skills, light typing, reliable, able to maintain confidentiality.. |
Clerical Assistant - ACE | Data entry, assist with mailings, filing, telephones, assemble application packages. | Detail-oriented, organizational skills, light typing, reliable, able to maintain confidentiality. |
State/Work-Study | Assist with hiring payroll processing, typing, filing. Data entry. | Independent Detail-oriented, able to assume responsibility work independently. |
Fine Arts | ||
Clerical Assistant (for Pat McKendrick) | Photocopy, file, pick up mail, assist faculty with special projects. | Good communication skills, able to work independently. |
Office Assistant (for Angela Curreri) | Photocopy, general office duties including filing, assisting with special projects, computer work, misc. studio maintenance. | Typing, computer skills (MS Word), organizational skills. |
Theater Technician | Theatre production, including construction, painting, occasional office duties. | Moderate knowledge of theatre production techniques. Willingness to work with hand power tools. Will train interested students. |
Costume Manager
| Pulling restocking fabrics, clothing, shoes, accessories as needed for productions. Manage all show costumes during the technical performance periods of productions. | Sewing skills desired for creating new costumes. |
Theater Run Crew
| Staff for running theater productions. Sound, lighting and follow spot operators. House manager and back stage crew. It involves nights and weekends for concentrated periods of time. | Moderate knowledge of theatre production techniques. Willingness to work with hand power tools. Will train interested students. |
Graduate Medical Sciences, School of | ||
Clerical Assistant | Collate medical records, type, answer switchboard, photocopy, pick up mail. | Able to use computers, reliable. |
Clerical Assistant (for Grace Meyers) | Filling, pick-up mail, photocopy and various other office tasks as required. | Computer skills. Should be able to use MS Word Excel. |
Health Services (Master of Science Program) | ||
Clerical Assistant | General clerical duties include computer skills, typing, phones, mail runs, errands. | Good phone skills, willing to learn. Typing and computer skills a must. |
History Political Science | ||
Clerical Assistant
| Answer phones, take messages, assist professors with projects by copying, posting flyers, doing mail runs, making deliveries across campus. Must be able to work afternoons. | Good oral written English skills, good interpersonal skills, willingness to learn be flexible. |
Honors Program | ||
Clerical Assistant | Typing , filing, photocopying, collating, mail, answer phones, take messages, make files. | Dependable, good typing skills, good telephone skills, knowledge of photocopier, and MS Word and Excel. |
Human Resources | ||
Clerical Assistant | Front desk receptionist, filing, data entry, mailing, photocopying, maintaining and decorating bulleting boards and running errands. Must learn office procedures and be able to maintain confidentiality. Must be able to work in blocks of three hours per day. | Good typing and computer skills: Word and Excel, excellent organizational skills, good verbal and communication skills, responsible, reliable, and must have a positive and friendly attitude. Preferably Business Major. |
Clerical Assistant - QIP
| Filling, mailing, photocopying, maintaining and decorating bulleting boards, running errands, internet researching and maintenance of research topics. Must be able to work in blocks of three hours minimum per day. | Must be creative with good typing and computer skills: Word, Excel, Publisher, PowerPoint, Internet research; excellent organizational and analytical skills; good verbal and communication skills. Preferably Business Major. |
Institutional Advancement | ||
Clerical Assistant | Data entry, filing, phone, mailing, photocopying. Must know business or office etiquette. | Must be responsible with work schedule and be aware of sensitive and confidential material. Organization, accuracy, and detail-oriented are important to this position. |
Development Research Assistant | A responsible position, involving complex information and/or data gathering, research, organizing, filing and distributing. Applicant will be trained for use of IADV database system., benefactor. Therefore, advanced computer skills and extraordinary attention to detail are a must. Working knowledge of Microsoft Office is also a requirement. | Advanced computer skills, attention to detail, working knowledge of Microsoft Office. |
Prospect Research Grants Assistant | Serve as receptionist for office. Answer phones, do data entry, handle visitors, other duties as needed. Complex information searching, organizing, duplicating, distributing, filing. Web site design, creation, maintenance. Manual online research. Dealing with the public. | Able to work with the public. Library skills. Research experience, word processing skills, database creation management skills, spreadsheet data entry skills. Able to attend to an extraordinary amount of detail. |
International Student Services | ||
Receptionist/Clerical Assistant
| Receptionist, general office duties, typing, oversee student schedules. Maintain all government forms, promote coordinate events. | General office skills. Government forms experience helpful. |
Library | ||
Acquisitions Clerk | Filing cards, checking availability of books, make copies, shelf books, typing. | Filing, computer skills (MS Word, Access, Internet), typing. |
Cataloging Assistant | Bar-coding, stamping, tattle taping and covering of all books. Filing of shelf list cards if necessary. | Reliable. Willing to train. |
Reference Assistant | Various office duties. Shelving and moving books. | Reliable. Attention to detail. Willing to train. Knowledge of Microsoft Word and computers in general. Some typing. |
Circulation Clerk | Shelving books, shelf reading, collecting stray books, special library projects. | Ability to use computers and deal with the public. Knowledge of LC classification of books. |
Interlibrary Loan Clerk (Lending) | Packing materials to be mailed, opening mail, photocopying, filing, light computer work light statistics. | Ability to remain focused and organized. Basic computer skills or willingness to learn. |
Interlibrary Loan (Borrowing) | Clerk Packing materials to be mailed, opening mail, photocopying, filing, light computer work light statistics. | Ability to remain focused and organized. Basic computer skills or willingness to learn. |
Periodicals Assistant | Shelving, filing, preparing mail. work in short time. | Good communication skills, able to produce quality quantity of Neat handwriting. Able to shelve books. |
Maintenance | ||
Clerical Assistant | Typing, filing, paying bills, mail run, copying, provide assistance to all managers. | Good typing skills and computer skills, Word Art and Excel. Have previous office experience. Power Point a plus. |
Math Computer Science | ||
Faculty/Secretary and Lab Assistant
| Grading math homework, data entry, assist with secretarial/clerical work. Assist faculty with computer assignments. OR Assisting with the computer science lab. | Student will help faculty grade homework and help the secretary with Secretarial work and have good computer skills. Student must be a Math or Computer Science Major with a B or higher average in Math courses. Also, student working in the CS/Math Lab must be a CS or CIS Major. |
Mission Ministry | ||
Clerical Assistant for Office of Mission Effectiveness | General Office work, mailings, light computer skills, answer phones, take messages, run errands. | Must be dependable and mature. |
Natural Health Sciences, School of | ||
Clerical Assistant | Answer Phones, typing, filing, copying, data entry, photocopying, faxing, assist with mail deliveries, help w/ comprehensive exams, misc. activities. | Dependable, good computer skills, knowledge of Word, Excel, and PowerPoint, team player, pleasant phone voice and etiquette, able to work independently, MUST BE ABLE TO MAINTAIN CONFIDENTIALITY. |
Faculty Assistant | Copy tests, grade objective portions of tests, proofread various assignments, and filing. | Dependable, detail orientated, show initiatives, MUST BE ABLE TO MAINTAIN CONFIDENTIALITY. |
Faculty/ Lab Assistant | Typing, filing, answering phones, ordering and organizing supplies, assist with photocopying, cleaning and setting up labs. | Dependable, computer skills, Word, Excel, and detail oriented. |
Lab Assistant | Inventories, Some sterile techniques, package delivery, makes solutions and media (microbiology). Cleaning and setting up labs. | Computer Skill a plus, and must be a Biology major who is dependable. |
Nursing, School of | ||
Clerical Assistant | General office duties including filing, typing, answering phones and on-campus. | Good interpersonal and telephone skills. Self-directed. Knows deliveries. Microsoft Word. Not majoring in Nursing. |
Orientation First Year Programs | ||
Office Assistant
| General office duties including computer data entry, record-keeping, filing, telephone in-person communication, mailings, assist w/preparation staffing of all department events. | Must learn office procedures, handle details, maintain accurate records, take enthusiastic / responsible role in events. |
Physical Science | ||
Lab Assistant | Needed for general, organic, quantitative analysis labs. Set up organize labs, assist students with lab experiments. | Must have successfully completed general chemistry, organic chemistry, or quantitative analysis before assisting in that course. Chemistry majors or minors preferred. Must be available during scheduled lab hours. Dept. must approve candidate . |
Lab Aide | Assist lab manager in the maintenance of labs and the chemistry physics stockroom. Process incoming chemical equipment orders. | Must have completed either CHE 111 or CHE 152. Dept. must approve candidate. |
Clerical Assistant | General office duties: making copies, distributing mail to faculty, doing the mail-run, etc. | Must be responsible and able to handle a variety of duties. |
Psychology | ||
Clerical Assistant | General office duties including filing, some typing, answering phones, making copies, distributing mail to faculty, doing mail run, some faxing, assisting with special products, and misc. errands. | Must be responsible and able to handle a variety of duties - some general clerical skills and computer knowledge helpful. |
Public Safety | ||
Receptionist/Clerical Assistant | Receptionist, answer telephones, issue/update parking decals, sort / organize / file citations/data entry and misc. office duties. | Looking for dependable, responsible and courteous persons. Must be able to communicate effectively with public. Basic computer knowledge is helpful. |
Purchasing/Accounts Payable | ||
Clerical Assistant | Filing, some data entry, assist with inquiry line, fax and call in orders, photocopying, assist with special projects, misc. office work. | Computer skills, calculator and typing skills, courteous, dependable and detail oriented. |
Registar | ||
Clerical Assistant | Filing, photocopying, faxing, running errands. | General clerical skills. Accurate and attentive. |
Residential Life | ||
Clerical Assistant | Answer phones, greet visitors, make flyers, escorting workers through halls, filing, typing. | Excellent phone people skills. Some knowledge of Word Excel is helpful. |
Office Assistant | Manage incoming phone calls, taking messages, and checking office voice mail, scheduling appointments for professional staff via Microsoft outlook, filing paperwork, data entry, assisting in providing quality customer service to clients and constituent staff, issuing keys, making copies, faxing, and other duties assigned. | Excellent phone and people skills. Some knowledge of Word and Excel is helpful. |
Safer Walker Escort | Escort students from areas of campus back to their residence hall, Log information, assisting in providing quality customer service to clients and constituent staff. | Excellent people skills, friendly, and kind. |
Social Work, School of | ||
Clerical Assistant | Copying admission files, typing labels forms, making deliveries across campus, stuffing student mailboxes, doing mass mailings. | General clerical skills (typing, copying, etc.) |
Student Activities | ||
Event Assistant/Clerical | The student will assist the Coordinator of Multicultural Affairs in developing and implementing the programs and resources of Multicultural Affairs. Specific duties include but are not limited to: Designing and distributing promotional materials, attending and staffing events/programs, developing a Multicultural Affairs Resource Library and sitting on the Multicultural Affairs Advisory Board. Also, creative projects, design post event advertisements, general office duties. Plan, set up, staff events. Light heavy lifting. Front desk receptionist, filing, program promotion, must learn front office procedures. | Good organizational skills, ability to work independently, create thinker and interest in Multicultural/Diversity issues. Must be a dependable and punctual team player with a flexible schedule. Some computer skills, phone skills, organization, drawing, creativity, willingness to learn. Must have strong communication skills, and be able to maintain confidentiality. |
Office/Events Assistant | Creative projects, design post event advertisements, general office duties. Plan, set up, staff events. Light heavy lifting. | Must be a dependable and punctual team player with a flexible schedule. Some computer skills, phone skills, organization, drawing, creativity, willingness to learn. |
Student Health Services | ||
Clerical Assistant | Front desk receptionist, filing, program promotion, must learn front office procedures. | Must have strong communication skills, and be able to maintain confidentiality. Must be able to work in blocks of 2-3 hours in the morning or in the afternoon. |
Student Services | ||
Receptionist for the Dean of Student | Transmit instructions or information to and from staff members. Retrieve, sort and distribute mail in accordance with instruction of the supervisor. Hand deliver letters to offices/individuals as needed. Assist office personnel in planning, organizing and scheduling special activities. Greet the public and deal with all people in a courteous and helpful manner. Perform other related duties incidental to the work described herein. Be polite and attentive to all customers. Be on time for all shifts. Sign in with staff member when checking in and departing from shifts. Notify the office of anticipated absences prior to your shift. Maintain professional behavior while on shift. Proper dress required. Punctuality and regular scheduled attendance. Abide by theConfidentiality Agreement. | Perform basic office procedures and related work to assist the secretary and relieve administrative personnel of clerical duties. Answer telephone, take messages, and respond to questions in accordance with general instructions. The individual will be expected to use a computer or word processing system (typing skills 35 wpm preferred); knowledge of Publisher is helpful. |
Clerical Assistant | Must be punctual, maintain confidentiality, and must be able to multi-task on both routine and special projects in high-traffic office, while appropriately interacting with multiple executives and persons needing assistance. | Some knowledge of university policies department locations. Patience. |
Student Union | ||
Office Assistant | Office: Attend concierge and information; interact with patrons, assist or refer to appropriate resources, clerical work, assist with planning of technical aspect of events, other duties as assigned. | Must be dependable and punctual with a flexible schedule. Some computer skills, people skills, interest in event-related technologies (sound, lighting, AV….) and a willingness to learn. Must be able to light and heavy lifting. |
Events Assistant | Events: Provide technical support to event: plan/assemble/dissemble/transport equipment- operate sound/lighting/AV equipments other duties as assigned. Training will be provided on all technical aspects. Students will have the opportunity to interact with and learn about sophisticated equipments. | Must be dependable and punctual with a flexible schedule. Some computer skills, people skills, interest in event-related technologies (sound, lighting, AV….) and a willingness to learn. Must be able to light and heavy lifting. |
Theology/Philosophy, Dept. of | ||
Clerical Assistant | General office duties: making copies, distributing mail to faculty, doing the mail run, and any other duties that may be requested to do. | Must be responsible able to handle a variety of duties. |
University Relations | ||
Clerical Assistant | Typing, answering phones, running errands, hosting fundraising functions, delivering to the ECA , faxing, copying, assisting in media database entry. | Strong phone skills, Microsoft Word, Internet search skills, able to operate office machines, responsible. |
Volunteer Community Service Center | ||
America Reads-Reading Tutor | Tutor 1st graders in reading at a conveniently located elementary school. Teach a child to read as part of a national effort. Any major is welcome. It is a plus, but not necessary, to be an education major. Tutors work one-on-one with students using a very specific program with complete materials for approximately 20 minutes per child. | Full training is provided. No tutoring experience is necessary. Patience and dependability are important. Tutors may not be enrolled in English remediation courses. Students must bring referral to room 303 in the Landon Student Union ASAP in order to complete application, select orientation time and training schedule. |
America Reads Coordinator | The coordinator supports the administration of the America Reads program, including but not limited to, maintaining contact with tutors and school sites, tracking bi-weekly timesheets, conversion of hours to Barry format, and preparation of forms and handbooks. Additional duties: answering phone, greeting visitors, referring volunteers, and promoting and staffing special events. | Flexible work schedule. Responsible, dependable, team player, good people skills, computer literate and attention to detail. Be polite and attentive to all callers and visitors, students, staff and faculty. Sign in with staff member when checking in and departing from shifts. Notify the office of anticipated absences prior to your shift. Maintain professional behavior while on shift. Proper dress required. Punctuality and regular scheduled attendance. Abide by the Confidentiality Agreement. |
Clerical/Program Assistant | Assist with daily departmental operations, promotion, special events and volunteer placement and activities in the glass office in the new student union. Work will include a variety of activities including referring students for volunteer placement, the planning, set up, coordination and promotion or special events. Duties may include answering phones, photocopying, assembling packages, running errands, making nametags, processing correspondence as well as the promotion of programs through development of flyers, posters, banners, etc. | Candidates should be willing to learn, dependable, responsible, computer literate, friendly, courteous, enthusiastic. Creativity, marketing, or volunteer experience a plus, but not essential. Prefer candidates with interest in community/ civic engagement |
Forms
Federal Work-Study Student Employment Handbook
Federal Work-Study Program job application: To be completed if you have been awarded College Work-Study.
Form W-4: To be completed only if your financial aid award letter included an award for Federal College Work-Study.
Employment Eligibility Verification (Form I-9): To be completed if you have been awarded College Work-Study.
Direct Deposit Form: To be completed if you have been awarded College Work-Study and want your earnings to be transferred to your bank account.
