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Course Reserves Policy

General Information

Class reserves are to be used when an instructor wants to limit use of an item to students enrolled in a particular class. Reserve items can only be used in the library.

Instructors may place items in reserve at the Barry University Library located on the main campus in Miami Shores. Instructors may also place items in electronic reserves (hereafter referred to as e-reserves.)

The Reserve Room in the Library is located on the second floor in LIB 206. Materials in the Reserve Room are posted on the door to the Reserve Room. Access may be restricted in the early morning or late evening hours.

In order to checkout paper reserve items, students will need their Barry University ID card. In order to view e-reserve items, students must sign in with their username and password.

Submitting Materials

Faculty must complete a Reserve Request Form and a Reserve Copyright Form for any items that they wish to place in reserve. These forms are available at the Circulation Desk.

Faculty must bring reserve items with Reserve Request Forms and Reserve Copyright Forms to the Reserve Room, Library 206. Items may also be dropped off at Circulation Desk if the Reserve Room is closed.

Instructors may put on reserve for each class a total of 25 items of any content in any format.

When faculty submit an item (e.g. article, short story, poem) to be placed on e-reserve, reserve staff will search the Libraries' electronic collection to verify if the same item can be obtained through one of our databases. If such an item is identified, the e-reserve request will not be processed and the faculty member will be notified where students may access the item electronically. Assuming it is possible and the faculty member asks, the reserve staff may place a hyperlink to the article from the course reserve index.

Please allow up to 7 days to process Reserve materials and make them available for student use. The beginning of each semester is always busy and items may take longer to process. It is strongly suggested that if you want materials to be available for students in the first week of the semester, you should submit Reserve items for processing at least 3 weeks prior to the beginning of the semester. Faculty must follow the Reserve Submission Guidelines to ensure that reserve requests are processed within the turnaround time.

Items will be processed in the order in which they are received.

In general, only 1 copy of one copyrighted title will be accepted per class.

Reserve items will either be in paper or e-reserve format NOT BOTH!

Unpublished material from students, friends, or colleagues must include a signed statement from the creator of the material that identifies permission has been granted for the material to be placed on reserve. Unpublished material is still protected by copyright and copyright clearance is required to put these materials on reserve.

The reserve staff cannot make photocopies for faculty.

Paper materials to be scanned and placed on Electronic Reserves should meet the following guidelines:

  • Clean, first generation copies of materials with as little black margin or center stripe as possible. Submitting the best possible copy is ESSENTIAL.
  • 8 1/2 x 11 paper with at least 1/2 margin on all four sides
  • portrait orientation
  • Single pages only (no facing pages)
  • All text on copy (photos reproduce poorly)
  • Materials not meeting these guidelines will be returned to faculty who will then need to resubmit the materials for placement on print reserve only. Be aware that large documents may be divided and scanned in sections since large files are difficult to download and print.

Copyright, Fair Use, and Copyright Clearance

Section 108 of the U.S.C. (Copyright Law of the United States, available online at http://www.loc.gov/copyright/title17/circ92.pdf) refers specifically to privileges granted to libraries and archives. However, these regulations specifically refer to copying for preservation, copying as a copy center, and copying for dissemination to other libraries (e.g. interlibrary loan). Reserve does not fall into these categories; therefore, Section 108 does not apply.

Reserve falls under Section 107 on fair use where copying for other purposes, including "teaching (including multiple copies for classroom use), scholarship, or research," are addressed. Using this standard, copying for reserve is not an infringement of copyright. The fair use exemption, however, is only applicable if the user is able to demonstrate that a majority of the four factors involved in fair use have been applied. These four factors are: the purpose and character of the use; the nature of the copyrighted work; the amount and substantiality of the portion used; and the effect of use on the potential market.

Because all works, except those in the public domain, are protected under the laws of copyright, it is necessary for copyright clearance to be secured when faculty place a paper or electronic copy of a work on reserve. It is the responsibility of all academic libraries to interpret the fair use exemption with regard to reserve by providing educational support to faculty and students while simultaneously protecting the copyright holder. Barry University Library interprets fair use and requires copyright clearance for reserve as follows:

Photocopies and other reproductions placed on reserve must comply with U.S. Copyright Law, Title 17 Section 107 of the United States Code. Photocopies and other reproductions of copyright material can be placed on reserve by a faculty member for one semester without permission from the copyright holder. Subsequent use by the same faculty member will require permission from the copyright holder.

When using more than one journal article from the same issue of the journal, or when using more than one chapter from a book, copyright permission will be required for each additional article/chapter.

Faculty cannot photocopy a large amount of work to create or to substitute for an anthology so that it may be placed on reserve. However, published books may be placed on reserve without infringement of copyright. If faculty wish to make more than 2 chapters of any single book available for reserves, the book must be purchased if not already owned by the library and the book will be kept in reserve rather than photocopies of the chapters.

Faculty may not photocopy "consumable" works (such as workbooks) to be placed on reserve.

Faculty must include a copy of the copyright page from the book or journal from which the photocopied book chapter or journal article originates in order to comply with the Digital Millennium Copyright Act (available online at http://www.loc.gov/copyright/legislation/dmca.pdf).

Unpublished material from students, friends, or colleagues must include a signed statement from the creator of the material that identifies permission has been granted for the material to be placed on reserve.

Barry University Faculty will be responsible for securing copyright permission for all reserve items that require copyright permission. Individual schools and/or departments will be responsible for paying any royalty fees. Faculty must complete the Reserve Copyright Form which indicates that they have obtained copyright permission if needed.

The reserve staff cannot research or verify incomplete bibliographic information on the reserve request forms. To prevent any delays in the processing of your reserve requests, please complete the forms in their entirety.

Responsibility Policy

The decision to place personal items on reserve remains with the faculty member. While the department staff will strive to ensure that material is handled properly, Barry University Library cannot be held responsible for the abuse, destruction, loss, and/or theft of personal items placed on reserve. Some minor wear on personal items (e.g. cracked spine, torn cover) should be expected as students usually make photocopies from these works. In addition, Reserve Staff may have to alter the materials by adding barcodes for checkout and labels for filing.

Removing Items from Reserves

Faculty must indicate on the Reserve Request Form when they want items to be removed from reserves.

At the end of each term, all items will be removed from reserves.

Faculty are encouraged to collect their reserve items or make arrangements to have them collected. Reserve Staff will attempt to deliver items, but it may take a while for them to do so as the priority is processing new items for the following semester.

Items not collected will not remain on reserve. They will be stored in the library.

Faculty must re-submit reserve items and forms each semester even if they want to keep items in reserve successive semesters.

Permanent Reserves

Permanent Reserve should be used for items with heavy usage to ensure that they are available to everyone.

There will be a limit of items placed in Permanent Reserve.

If you believe a library item should be in Permanent Reserve, please contact the Library Director, Manager of Public Services, or a Reference Librarian.

Permanent Reserve Items are available to any patron for in-house use.

The following sources were used in helping to define the policy:

  • United States Copyright Office, Washington, D.C. -- http://lcweb.loc.gov/copyright
  • Digital Millennium Copyright Act -- http://www.loc.gov/copyright/legislation/dmca.pdf

American Library Association Model Policy Concerning College and University Photocopying for Classroom, Research, and Library Reserve Use. -- American Library Association, Washington Office, Washington, DC, March 1982. ISBN: 0-9389-562

Policy updated April 4, 2012

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