Purchasing - About Us
Purchasing Inquiry Line
Manage task related to competitive sourcing processes for commodities and services. Develop Request for quotes (RFQ’s) and Request for Proposals (RFP’s). Evaluate bids on large projects. Maintain database of contracts/leases for the University, including workflow and approval process. Match incoming invoices to contracts/leases and process for monthly payment, follow up with vendors and university depts. on missing information.
Supervise staff, approval of university orders, up to $5.000.00, ($25,000 in the absence of Budget officer), review requisitions for correct coding and budget availability, meet with prospective vendors, meet with university personnel and vendors for resolution of questions and /or issues, process orders to vendors, maintain vendor file, set goal and objectives for dept.
Manage the inquiry line for Purchasing, follow through on inquires from vendors or University personnel, printing and faxing or mailing of PO’s, train University personnel: on new procedures, online requisitions and e-receiving via web advisor. In the absence of the Purchasing Director, Delores is the back-up.
Match incoming invoices/confirmations to existing purchase orders, make necessary adjustments for payment acceptance, follow through on missing paperwork, research discrepancies on invoices, maintain the open order file, and follow up on inquires from vendors and university personnel.