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Conduct Process

The following section details specific instructions if you are involved in a Student Conduct matter. Please refer to Student Handbook.

What to do is you have received a Notice to Appear

Informational Meeting

If a student has received a Notice to Talk from the Student Conduct Administrator, the student will have 48 hours (not counting weekends) to schedule a meeting. Resident students will schedule their meeting in the Office of Housing and Residence Life. Commuter Students will schedule their meetings in the Office of the Dean of Students.

The Student Conduct Administrator will meet with the student (Respondent) to determine if a violation of the Student Code of Conduct has occurred. If the Student Conduct Administrator determines that no violation has occurred, then the disposition is final and no further meetings will be held.

If it is determined that a violation did occur and the Respondent admits responsibility for engaging in the alleged behaviors or actions, sanctions are given to the student appropriate to the violation(s).

If there is more than one student involved in the same incident, the Student Conduct Administrator will adjudicate the incident after meeting with all the students allegedly involved.
OR
If the Student Conduct officer determines that there is a policy violation and the student does not take responsibility, the Student Conduct Administrator will conduct an inquiry of the alleged violation. After the inquiry, if a determination is made by the Student Conduct Administrator that the student is more likely than not responsible for the violation, sanctions shall be assigned.

If You Have Received Sanctions

Make sure you understand the sanctions. Ask the Conduct Administrator or your Resident Assistant (RA), or look them up in the Student Handbook.

Put due dates into your calendar so you don't forget them.

You can appeal your sanctions. Check the Student Handbook for instructions on how and to whom to appeal.

If you received "Parental Notification" as part of your alcohol and/or drug sanction, you should tell your parents before the letter gets home.

Don't wait until the last minute to complete your sanction.

If you do not complete your sanction, a hold gets placed on your registration and more sanctions can be added.

If you are involved in a Student Conduct Meeting

1. Do your research and find out what a conduct meeting is and what to expect. Check out the Student Code of Conduct

2. If you are going to be a witness:

  • Dress nicely.
  • Arrive on time.
  • Turn off your cell phone in the hearing.
  • Be honest.
  • Don't discuss the meeting or the case.
  • Be respectful of all attending the meeting.
  • If you miss a class for the meeting, the hearing officer can send a letter to your professor.
  • Inform your professor before the meeting that you will be missing a class.
  • Show up. Skipping a student conduct meeting is a bad idea. It can get you into a real mess.

If you are the respondent or the complainant:

  • Dress nicely.
  • Arrive on time.
  • Be prepared. Read the Student Handbook for information.
  • Get an advisor. This can be anyone who is a member of the Barry community - faculty, staff or student.
  • Turn off your cell phone in the hearing.
  • Be honest.
  • Don't discuss the meeting or the case.
  • Be respectful of all persons attending the meeting.
  • If you miss a class for the meeting, the hearing officer can send a letter to your professor.
  • Inform your professor before the meeting that you will be missing a class.
  • Show up. Skipping a student conduct meeting is a bad idea. It can get you into a real mess.

Decision Making Reflection Paper

You are expected to write a reflection paper based on the following guidelines:

  • The paper must be at least 3 pages, 12-point font, double spaced, and with one inch margins.
  • There must be a cover sheet which includes your name and student number.
  • Must be turned in to the Student Advocacy Center in Landon 101 by your deadline.
  • The paper will then be reviewed by the Conduct Administrator and you may be contacted thereafter.

It is expected that you will take time to reflect on the topic and write a clear, well-developed response that demonstrates that you have thought about the issue and considered all aspects. This should not be used as an opportunity to complain about policies and laws.

If you have any further questions, please contact the Dean of Students Office at ext. 305-899-4926 or e-mail Jeffrey K. Edwards at deanofstudents@barry.edu

General Questions

  1. Describe in detail what happened that resulted in your being charged with a violation of the Student Code of Conduct.
  2. What was your level of responsibility for the situation?
  3. What was your rationale in committing your action?
  4. What steps did you take to reach the decision that resulted in you being charged with a violation of the Code?
  5. What were the consequences of your actions on you, your friends, family, police, University staff and the Barry community?
  6. What did you learn based on your behavior?
  7. How have you grown or changed as a result of reflecting on your original decision?
  8. If you were in a similar situation again, what would you do and why would you do it? What would you consider in making your decision?

If You Witness a Possible Student Conduct Violation

  1. Report the incident to your Resident Assistant (RA), the Office of the Dean of Students, Public Safety or other University official.
  2. If you are not comfortable reporting the incident in person, you may do so anonymously through the Silent Witness program in Public Safety.
  3. If you feel comfortable doing so, ask the involved student to report the incident.
  4. Don't worry about getting in trouble yourself if you report the incident. The main concern is the safety and health of the Barry community members.
  5. Be honest.

If You Have Submitted an Appeal

  1. You have 48 hours after receiving your sanctions to file an appeal. Consult the Student Handbook as to the appropriate Student Affairs official to whom to appeal.
  2. All appeals must be in writing.
  3. The Student Affairs official reading your appeal has 48 hours in which to respond to your appeal.
  4. A response to your appeal will be done in writing
  5. All sanctions are placed on hold until the appeal is completed. However, you should be making plans just in case your appeal is denied.
  6. Don't discuss your case while the appeal is pending.

Hearing Officers

Barry University has student conduct meeting/hearing officers from several departments within the Division of Student Affairs.

Hearing officers work to enhance the learning ability of students and help foster holistic development through a conduct process that stresses individual growth and educationally focused outcomes. Hearing Officers have extensive training on their role and enjoy the connections they build with students on an individual basis.

Students of Concern Committee

The Students of Concern Committee reviews cases involving students that display behavioral concerns which may pose imminent harm to self, others, or the community. The members of the committee work with the student to develop a course of action that will best suit their needs as well as balance the needs of the community. Examples of situations which may be referred to this committee include substance abuse, suicidal ideation/attempts, disordered patters of eating, and other similar behaviors.

The Committee, chaired by the Dean of Students, is made of staff representative from Housing, the Counseling Center, the Student Health Center, and Public Safety.

To refer or report a case or if you have any questions, contact the Dean of Students at deanofstudents@mail.barry.edu or 305-899-3085.

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