Student Organization Conduct System
The discipline of student organizations is incorporated into the University Student Conduct System and operates according to the rules and procedures of that system. For a detailed statement of the University's official guidelines governing the University Student Conduct System, please refer to The Student Handbook. The following information serves as an outline to the University Student Conduct System for registered student organizations.
Any member of the University community may initiate a complaint against a registered student organization with the Coordinator for Campus Programs. The complainant must complete a Notice of Charges. The Notice of Charges shall state the specific regulation alleged to have been violated, the time, date and location of the alleged incident, the name of the charging party and the name(s) of any witnesses/evidence.
Coordinator will review the Notice of Charges and submit it to the Director of Student Involvement. The registered student organization president or designee shall be informed of the complaint by the Coordinator of Campus Programs during an inquiry meeting. If the Coordinators decides that it is more likely than not that a violation has occurred, the matters is referred to the Director of Student Involvement. The president of the organization, the advisor, and Coordinator will meet with the Director of Student Involvement and sanctions will be determined.
Individual members of the club or organization may also be required to, individually, go through the University student conduct process.
The following sanctions may be imposed upon registered student organizations when they have been found responsible for violating conduct regulations. All sanctions may be imposed either individually or in combination. Disciplinary sanctions are imposed for the purpose of holding registered student organizations and their membership accountable for their actions and the actions of their guest(s), whether on campus or at any organization sponsored function.
- Permanent Revocation of Organizations Registration
"Permanent revocation" of the organization means revocation without leave to apply for new registration. Any organization whose registration is permanently revoked must cease all organizational activities upon receipt of the notice of permanent revocation. Any member of an organization whose registration has been permanently revoked shall relinquish any appointed or elected office held with that organization's governing body. Balances of all organizational funds granted by the Student Organization Council (SOC) are to be surrendered to the custody of the Student Organization Council Treasurer. Office or housing space assigned by the University shall be vacated within five (5) business days an organization summarily suspended may be required to vacate space more quickly) from the date the notice of suspension is issued. Space vacated due to suspension may be reassigned to other eligible University organizations.
Suspension means denial of rights and privileges of a registered organization for a period not to exceed two (2) calendar years. Any organization whose registration is suspended or revoked must cease all organizational activities upon receipt of the notice of revocation or suspension. Any member of a suspended organization may not hold an appointed or elected office with that organization's governing body for the duration of the organization's period of suspension. Balances of all organizational funds granted by the Student Organization Council are to be surrendered to the custody of the Student Organization Council Treasurer. Office or housing space assigned by the University shall be vacated within five (5) business days (an organization summarily suspended may be required to vacate space more quickly) from the date the notice of suspension is issued. Space vacated due to suspension may be reassigned to other eligible University organizations. However, office or housing space assigned prior to suspension will not automatically be reassigned. The organization may reapply for a space assignment, subject to availability. Suspended organizations will automatically be placed on probationary status for a minimum of one academic year following their renewed registration.
- Disciplinary Probation
A period of review and observation during which a student organization is under an official warning that their misconduct was very serious. Subsequent violations of University rules, regulations or policies could result in a more severe sanction including suspension. During the probationary period, a student organization is deemed "not in good standing" with the University and may be subject to but not limited to the following conditions and/or restrictions:
Denial of the right to represent the University;
Denial of the right to maintain an office or other assigned space on University property
Denial of the privileges of:
1. Receiving or retaining funding
2. Participating in intramurals
3. Sponsoring any social event
4. Sponsoring any speaker or guest on campus
5. Participating in any social event
6. Co-sponsoring any social event or other activity
7. Rush or membership recruitment
8. Use of University facilities/supplies
Limitations upon a student organization's privileges for a period of time or an active obligation to complete a specified activity or activities. This sanction may include, for example, denial of housing or social privileges, etc.
- Reprimand: An official rebuke making the misconduct a matter of record in University files for a specified period of time. Any further misconduct could result in further disciplinary action.
- Restitution/Fines: An organization may be ordered to make restitution when the organization has engaged in conduct injurious to property (individual, group or University) for which monetary damages may be ascertained. Restitution may be in the form of financial payment, community service or other special activities designated by the hearing authority. Additional fines may be assessed as a punitive measure.