Withdrawals Spring 2018

Course Withdrawal

Students withdrawing from a course(s)* must do so officially by obtaining the Course Withdrawal Form from either their advisor or the Office of the Registrar. The Course Withdrawal Form must be signed by the student, academic advisor, and the course instructor (signature of the instructor is required for courses in the School of Arts and Sciences, and the College of Health Sciences). Once all of the above signatures are obtained, the completed Course Withdrawal Form must be received by the Office of the Registrar within seven working days from the date signed by the academic advisor or by the published withdrawal deadline date, whichever comes first. The effective date of course withdrawal will be the date on which the notice is received by the academic advisor.

  • No withdrawals (university or course) will be accepted after the deadline. This policy is strictly enforced.
  • *If a student is withdrawing from all coursework within a semester, a University Withdrawal Form must be completed whether the student is returning the next semester or is permanently leaving the university.
  • It is the responsibility of the student to initiate a withdrawal during the designated withdrawal period. Otherwise, an F grade will be issued at the end of the term.

Official University Withdrawal

Students withdrawing from the University must do so officially by submitting a written notice of withdrawal to the dean of their respective school before the deadline for withdrawing (dates for each semester/term are available online at http://www.barry.edu/classschedule. The effective date of withdrawal will be the date on which the notice is received by the dean. The university withdrawal form must be signed by the academic advisor and the dean, and then sent to the office of Financial Aid and lastly to the Office of the Registrar for final processing.

Unofficial University Withdrawal

Federal financial aid regulations require schools to review students who received federal financial aid and did not pass any classes. A determination must be made as to whether the student earned the non-passing grades while attending classes or stopped attending classes but did not officially withdraw.

Barry University does not require class attendance to be recorded. The University makes the best attempt to document the student’s last date of attendance at an academically-related activity and when unsuccessful defaults to using the student’s last date of attendance at the midpoint of the period as the withdrawal date.

Students who stopped attending classes shall be considered as having unofficially withdrawn and may be required to repay a portion of the federal financial aid for that term. If it is determined that a student never began attendance in some or all classes, aid may be canceled completely.

  • At the end of the first two weeks of every term, faculty is reminded by the Office of the Registrar to check their class rosters to report any students who have never attended.
  • At the end of each term, all federal financial aid recipients who receive non-passing grades i.e., “F” and “NC” will be reviewed to determine if the non-passing grade was earned while attending or due to no longer attending class.
  • The Office of the Registrar creates an exception report of all students with non-passing grades with the Last Date of Attendance as notification to the Financial Aid Office of stu - dents who have unofficially withdrawn.
  • Financial Aid staff will calculate the Return of Title IV funds amount to be returned to fed - eral financial aid programs, if any, in accordance with federal regulations. Any refund owed to a federal financial aid program is the student's responsibility and will appear as a charge on the student's account.

If a student’s instructor initiates a course withdrawal or the student’s academic advisor completes a University Withdrawal after a discussion with the student, then the student does not fall under the Unofficial Withdrawal Policy and will be assigned final grades(s) according to the University’s Course/University Withdrawal Policy.

Partial Withdrawal Policy From The University

  • Students dropping courses during the Period of Schedule Adjustment will receive total credit for the courses and special course fees, if applicable, as long as the student remains enrolled in the University. If, however, the student withdraws from any classes after the Period of Schedule Adjustment, and is still enrolled, no tuition or fee credit will be granted for the class(es) withdrawn.

Withdrawal schedule for grades for Spring 2018

Student CategoryDateGrade earned
Undergraduate01/11/18 – 02/16/18
02/17/18 – 03/23/18
Graduate01/11/18 – 03/23/18 W


Withdrawal Policy For Individual Courses

Students who drop individual courses after the Period of Schedule Adjustment and who are still enrolled in the University are NOT ENTITLED to any credit.



Students taking courses not meeting between January 8 2018 and April 27, 2018 must observe the following withdrawal dates:

Undergraduate- First 1/3 of course
- Second 1/3 of course
- Last 1/3 of course
Graduate- First 2/3 of course
- Last 1/3 of course

Total withdrawal policy from the University

A student who registers but does not attend class(es), or who withdraws for any reason after attending class(es) will not receive credit unless officially withdrawn by submitting a written notice of withdrawal to the office of the dean of their respective school. The effective date of withdrawal will be the date on which the withdrawal notice is received by the respective dean. The percentage of tuition credited will be determined by this date. Tuition, Room and Board costs will be credited according to the schedule below.

Withdrawals require the completion of the withdrawal form. Notifying your academic advisor or faculty member of your intention to withdraw without completing the proper form does not constitute an authorized withdrawal.



For purposes of determining the percentage of credit, the first week of classes will be considered the start of the semester upon which credits will be based.

From 01/08/18 through 01/22/18 80%
From 01/23/18 through 01/29/18 60%
From 01/30/18 through 02/05/18 40%
From 02/06/18 through 02/12/18 20%

After February 12, 2018 there is NO CREDIT.

All fees other than tuition are not refundable. Special course fees are not refundable.


If a student withdraws completely from the institution during any given enrollment period, calculations must be performed to determine what amount of the student Title IV federal financial aid is to be returned. Refunds of Title IV monies are calculated in accordance with Federal Regulations. If a student has attended Barry University before, a standard calculation based on the institutional refund policy will be used to determine the amount of Title IV funds to be returned. This calculation will be used through the established period of institutional refund. If this calculation indicates that monies should be returned, a specific order of refund has been established by the federal government. The order of distribution of refunds is specified bellow:

  1. Direct Unsubsidized Loans
  2. Direct Subsidized Loans
  3. Federal Perkins Loans
  4. Direct PLUS Loans
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grants (FSEOG)
  7. Other Title IV assistance (not including FWS)

Calculation of refunds to Title IV funds for students attending Barry University for the first time must be determined using the pro rata formula based on the percentage of the enrollment period remaining after the student withdraws. For these students, calculations to determine refunds to Title IV funds will be made up to the 60% point in any given period of enrollment. The order of distribution of refunds is specified above.

For additional information on refunds to Title IV sources, please contact the Office of Financial Aid at (305) 899-3673 or 1-800-695-2279.

Refund Policy For State Of Florida Funds:

A refund will be due to the State of Florida when a student is not enrolled full-time at the end of the established add/drop period for the institution. The State requires a full refund of monies.


  • Withdrawal from the University prior to January 09, 2017 includes a $225.00 fee.
  • Refunds must be claimed within one calendar year.
  • A student dismissed for academic or disciplinary reasons at any time shall not be entitled to any claim or refund.
  • Refunds will be mailed to the student's permanent home address as soon as the withdrawal form has been processed in Cashier/Business Office
  • When a student has been awarded financial aid, the financial aid programs from which the funds were disbursed will be refunded in accordance with formulas required by federal regulations.
  • Refunds of credit balances that result from credit card payments will be made directly to the original credit card