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Basic / General Guidelines for all Documentation

  • Diagnostic reports must be on letterhead paper and include the diagnostician's name, title, professional credentials, date, and signature.
  • Licensure/Certification information, area of specialization, and employment area (province or state) should be included.
  • Professionals conducting the assessment must be qualified to do so, and it is essential that they have experience in working with the adult population.
  • The specific diagnosis of the disability must be clearly stated and explained (not vague, nonspecific, or inconclusive).
  • Current symptoms meeting diagnosis must be addressed.
    The diagnostic report must specify the degree of current functional loss and/or the functional limitations of the disability.
  • The diagnostic report must include anticipated effects of the functional limitations within the academic setting.
  • The diagnostic report must include suggested recommendations of accommodations or auxiliary aids for the student, including information about the conditions under which they might be used.
  • Medications taken, and their potential side effects, should be listed.
  • Doctor's handwritten letters or prescription pad notes will not be accepted.
  • Documentation should be within the last 3 years. However, ODS reserves the right to make modifications to this time frame.
  • An Individual Education Plan (IEP) does not meet Barry University's Documentation Guidelines.

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