FAQs

How do I reserve a meeting room for an event or meeting on campus?

All meeting room requests must be submitted using the web request form on the Calendar of Events Page. You must have a user ID in order to submit a request. If you do not have a USER ID, simply click on “Create Account” and follow the prompts. You can submit a request immediately after having created an account.

Is there a way to check room availability prior to sending in a request?

Yes. From the menu page in our Calendar of Events, simply click on the “Find Available Space” option. Once you have entered the proposed event date and time, you will be provided with a list of event facilities.

How do I request if a meeting room or event needs a particular room arrangement?

On the reservation form, you should always select the seating style (conference, banquet, reception, etc.) required for you event. The room will be setup in the style you have indicated on your reservation form. If your room requires special or unusual set up, a diagram must be drawn and sent you our office at least two weeks prior to the event date. If you do not specify seating style or send a diagram, the room will be received in “as-is” condition.

How do I request audio visual equipment for an event?

The Conference and Event Services department would be glad to request you’re audiovisual equipment needs as long as the information is indicated on the reservation form.

Does the Conference and Event Services department handle catering?

No. All catering services and requests need to be sent to Sodexho Dining Services. However, Conference and Event Services should be notified if you will need buffet tables or additional chairs for the purpose of serving food. Requests for tables and chairs should be specified in the web reservation form.