Satisfactory Academic Progress
To maintain financial aid eligibility, a student must make satisfactory academic progress (SAP) toward a degree. Barry University, in compliance with federal regulations, has established certain standards that must be met to receive federal financial aid.
Satisfactory academic progress is determined by both qualitative and quantitative measurements.
Qualitative component: (cumulative grade point average)
All Barry University students must meet and maintain the cumulative grade point average (GPA) required by the University for continued eligibility to enroll and graduate.
Undergraduate students must maintain a minimum cumulative grade point average of 2.0.
Graduate and doctoral students must maintain a minimum cumulative grade point average of 3.0.
Podiatric Medicine students should refer to the Barry University Graduate Catalog for Standards of Academic Progress.
Physician Assistant Program students should refer to the Barry University Graduate Catalog and their Didactic Year Manual for Standards of Academic Progress.
Quantitative Component: (maximum time frame and completion ratio)
Students must complete their education program within a maximum time frame (measured by attempted credit hours) and must earn (receive a passing grade) a minimum percentage of all attempted credit hours. The time frame cannot exceed 150% of the published length of the academic program. The published length of the academic program is the minimum number of credit hours required to earn a degree.
To complete the degree requirements for graduation within the maximum time limit and considered as having made SAP, a student should successfully complete 67% of all credit hours attempted.
The maximum timeframes for students to finish their degree will be verified at the end of each semester to ensure compliance toward graduation and monitor the student’s SAP.
Understanding Satisfactory Progress
Attempted Credit Hours
Attempted credits include any hours for which a student is registered for at the conclusion of the relevant drop/add period. Any attempted credits that are canceled and removed from a student’s transcript (e.g., via withdrawal) are still considered attempted credits for purposes of determining financial aid eligibility under this policy. Attempted credits include all grades, including ”F”, “IP”, “I”, “NC”, and “W”.
Grades of “W” given after the add/drop period are considered attempted credits for purposes of determining financial aid eligibility under this policy.
Credits earned in a course for which an “I” grade was initially assigned, and for which a Satisfactory Grade is then replaced, count as earned credits. Grades of “CR” credit are considered satisfactory grades under this policy. If a student is required to repeat a course, the repeated course is counted toward the number of attempted credits.
Transfer Credit Hours/CLEP/Study Abroad/AP Credits
Credits accepted by Barry University for a degree program do count as attempted and earned credits for SAP purposes. Audited courses are not counted as attempted credits. The quantitative SAP assessment will be reviewed for all students at the end of each semester.
Change of Major
Undergraduate change of major: some courses from the previous major can be accepted as electives into the new major. These courses count as attempted and earned credits for SAP purposes
Graduate change of major: in some cases a course(s) can be used as an elective in another academic program and will be counted as attempted and earned credits for SAP purposes. If the new program has specific elective/major courses and the courses taken for the previous degree are not applicable, these courses will not be counted as attempted and earned credits for SAP purposes.
Satisfactory Academic Progress Review
The Financial Aid Office will review satisfactory academic progress for financial aid recipients at the end of each semester.
This policy is applicable to all undergraduate, graduate and doctoral students receiving federal financial aid.
If a student is not making satisfactory academic progress at the end of a semester, the student will be notified in writing and placed on financial aid warning for one semester. Federal aid will be disbursed for the following semester, but at the end of that semester, the Financial Aid Office will review the student academic record and termination actions will be taken if satisfactory academic progress has not been met. If federal student aid is terminated, notification will be sent concerning the appeal process.
The first time that a student does not meet the required completion or cumulative grade point average, the student will be placed on financial aid warning. The student will retain federal financial aid eligibility.
The student will not be eligible to receive any federal or institutional financial aid, even if the student is permitted to continue enrollment at Barry University.
Regaining Eligibility After Financial Aid Termination
Students who have become ineligible to receive financial aid may regain eligibility in the follow ways:
- Attempt credits without financial aid until you meet all minimum SAP standards.
- Appeal the termination status.
Please note that a warning status is not subject to appeal.
If there are extenuating circumstances which prevented the student from maintaining the standards of academic progress, an appeal may be filed. A University Satisfactory Academic Progress appeal form must be submitted via the Financial Aid Portal, along with supporting documentation.
- Submit in writing an explanation of why he/she was unable to meet or maintain the academic progress requirements, describing the emergency circumstance and its impact on the student's performance. The student must also explain how the extenuating circumstance has been resolved so that future academic work will not be impacted.
- Submit documentation that substantiates the described circumstances. For example, if medical reasons are cited, a letter from a doctor or documentation of hospital visits may be provided. Documentation will vary depending on the circumstance, and may include (but is not limited to): bills incurred due to the emergency, police reports, divorce documents, or obituaries/death certificates.
All appeals should be submitted via the Financial Aid Portal, no later than 60 calendar days from the start of the semester following SAP termination. Decisions are based on the information provided by the student and a review of the student’s academic record. All decisions made by the appeal committee are final.