Mandatory Direct Deposit or Pay Card Issuance

Mandatory Direct Deposit or Pay Card Issuance

The University is moving toward a more efficient and cost effective approach for all employee payments.   Beginning October 1, 2013, employees will receive their payroll payments and any reimbursements through Accounts Payable (AP) via ACH (Direct Deposit) or Pay Card.

Employees have three options:

  1. If you already have signed up for direct deposit through Payroll you do not need to do anything further.
  2. If you have not yet signed up for direct deposit through Payroll but would prefer that option over receiving payments via a debit card, the deadline for enrollment in direct deposit will be September 13, 2013. You can obtain the direct deposit form online at
  3. If the Pay Card is your preferred method of payment and you have not signed up for a direct deposit account through Payroll, nothing needs to be done at this time.  A Pay Card will be issued to you. Note:  any employee who does not presently have a direct deposit account through Payroll and does not sign up for one by September 13, 2013, will automatically be issued a Pay Card for their payments.  If you want to make changes after this deadline you will need to complete a direct deposit form. Additional information on the Pay Card can be found at the following links:

Additional Information Regarding AP Reimbursements:

Effective October 1, 2013 reimbursements and/or travel advances generated by Accounts Payable will either be deposited into the primary direct deposit account on file with Payroll or into the Pay Card account used by payroll for employees without direct deposit accounts.  Examples of AP reimbursements include: travel reimbursements, travel advances, individual expense reimbursements, etc. Different deposit accounts for Payroll and for AP reimbursements will not be allowed. Going forward, the primary payroll direct deposit account will always be utilized for AP reimbursements as well which will allow us to streamline the processes between the two areas.  Any future direct deposit changes through Payroll will also automatically update the AP reimbursement account.

Payments generated from AP will be processed through the normal AP cycle which varies from the payroll cycle and will continue to be generated on a weekly basis.

If you have any questions regarding this announcement please contact Payroll at 305-899-4911 or via email at You may also contact the Department of Human Resources at 305-899-3675 or via email at .