Computer Preparedness Checklist

General Procedures

1. Ensure You Have a Backup

  1. Don't wait until the day before a hurricane to backup your files! Backup all your data files at least once per month to prevent loss of data. Take the time to copy your documents onto a portable hard drive or memory key, and then take that home with you or store it in a safe location off campus. Also, make sure university documents are on shared locations so that they are backed up by the Division of Information Technology. Copying these documents onto a shared location also ensures these documents are available to others in the event your machine is unavailable. For those who keep their contacts stored on our Exchange mail server, print a copy of them out and take them with you so that if the battery on your phone dies, you'll have them available to use via a landline. Finally, print a copy of your calendar in the event access to your phone or computer is unavailable.
  2. DO NOT ATTEMPT TO BACKUP THE WINDOWS OPERATING SYSTEM FILES NOR PROGRAM FILES. If a computer needs to be recovered because of damage caused by disk failure or hardware failure, the Windows operating system files and the standard enterprise wide program files such as Microsoft Office will be installed when the computer is re-imaged by DoIT's Desktop Support Service.
  3. If you hold the physical installation media to non-enterprise wide software purchased through your department, consider making a copy of it, if you are licensed to do so. DoIT does not keep copies of unique departmental software, unless requested to do so. Examples of unique software purchases are Quicken, JAWS, and Open Book.
  4. Store your backups in the safest place possible. Place backup media such as memory keys in waterproof bags/containers and store in a safe location on or off campus.

2. Secure Your Equipment

  1. Turn off all power to all equipment. It is critical to unplug all devices that carry electricity.
  2. Turn off battery backup units and disconnect power cords to the wall. Unplug all power cords from the wall to all devices (CPU's, monitors, terminals, modems, fax/modems, etc.). Leave the other end of all of the power cords connected to the PC.
  3. Unplug the network cable from the back of the PC, and leave the other end connected to the network jack on the wall.
  4. Contact your TSA or Liaison for information on securing your PC and peripherals. They should have plastic bags and tape, which can be used to cover PC's and peripherals such as scanners. Remember, the purpose of this is to keep the computer equipment watertight. The following equipment should be covered: CPU (Computer), Monitor, Speakers, Printer, Scanner.
  5. If necessary, move the equipment to a safe location. For example, if the equipment is near a window, it should be moved AWAY from it. If the CPU is on the floor, it should be moved onto a desk.

3. Network Services

DoIT will keep all mission critical systems in service as long as possible. However, certain components on BarryNet might need to be brought off-line and/or shutdown before the storm hits. This is necessary to ensure that equipment and components are safe from the effects of the storm.

After The Storm

DoIT will work as quickly as the circumstances permit to restore network connectivity and services throughout campus. Once your PC and peripherals have been setup, ensure that they are connected to a surge protector. You can contact your Liaison or TSA for assistance with setting up your PC and peripherals. Expect power surges, brownouts, and fluctuations for at least several days or longer after power has been restored. All the effort you went through in preparation may be lost if you take a hit after the storm.

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