Business and Finance


The mission of the Division of Business and Finance is to participate as a proactive partner in fulfilling Barry University’s mission of teaching, research, scholarship, service and identity by planning, developing, and providing professional accounting, reporting, financial services and support to:

  • Provide campus with an effective control system to safeguard University assets
  • Issue accurate and timely financial information
  • Issue timely and accurate payments to employees, vendors and other service providers
  • Develop and communicate policies and procedures necessary to ensure proper compliance with the University’s mission and all applicable laws and regulations
  • Maintain an accurate and effective accounting reporting system
  • Promote and monitor an effective internal control structure to ensure compliance with State and Federal regulatory agencies
  • Enhance business operations and internal controls by taking advantage of enhanced technology
  • Promote fiscal accountability and integrity
  • Enhance internal operations by the adoption and implementation of best practices, policies and procedures.

Hours of Operation

Office Hours:

Monday through Friday 8:30 am - 5:00 pm

Except on designated University holidays.

About Us

The Controller, Judith Penate (, reports to the Vice President for Business and Finance, is responsible for the day-to-day accounting decisions of Barry University and the management of cash and general ledger maintenance, including bank reconciliations, interdepartmental charges, and fixed asset and depreciation reporting.

The Director of Procurement and Accounts Payable, Monica Soto (, is responsible for the payment of all university related expenses, which include: utility bills, travel advances and reimbursements, petty cash and general reimbursements, vendor payments, etc. Accounts payable is also responsible for asset inventory.

The Director of Student Accounts, Rose Cieslar (, reports to the Vice President for Business and Finance and is responsible for student receivables and student loans, including the areas of credit and collection, billing, cashiering, and receivables data processing.

Mail Center Mission

The mail center at Barry University is comprised of the Barry University mailroom and the Post Office Contract Station.

  • Barry University Business Services provides similar services as regular USPS stations, except for money orders services. In addition, domestic FedEx shipping; as well as, shipping supplies, document shredding, and printing services are also available.

    University mailboxes are provided for all students residing in university housing.  Mailbox keys are assigned by the Business Center and distributed at the beginning of each semester. The proper address for any mail/packages intended for Barry University resident student mailboxes should be addressed as follows:

    Addressee's full name
    Barry University
    11300 NE 2 AVE Box # ____
    MIAMI SHORES FL 33161-6695

    If mail is not addressed with campus box number and full name as listed on university records then mail delivery will be delayed. The university mailbox is assigned to one student only. There is no sharing of mailboxes with any other person. All mailboxes are key-operated. Mail will not be distributed from a mailbox by the mailroom staff. Anyone in possession of the key has full access to your mailbox.

    Duplication of mailbox keys is not permitted. Lost or stolen keys must be reported to Business Services immediately to help protect your mail and privacy. A $65.00 fee will be charged for replacement of lost or stolen keys, including keys which are not returned to the mailroom prior to the end of each semester.

    Any tampering or suspected theft of mail should be reported as soon as observed. Damaged or opened mail should be shown to the Business Center Manager prior to leaving the mailroom area.

    Package Pick-Up

    Packages can be retrieved from the Student Package Room, located in room 116, Thompson Hall.  When a package or accountable piece of mail is received, you will be notified by e-mail and a paper slip placed in your mailbox. Positive ID (Barry ID or driver’s license) must be shown to receive a package. Packages are available for pick-up from 8:30 AM to 5PM, Monday through Friday.  Packages and accountable mail that is not picked up within 10 days, will be returned to the sender. Be sure to check your mail box and Barry University e-mail regularly.

    Privacy Policy

    To protect the privacy of the mailbox holder, the mailroom staff is not permitted to give or share any information about mail or packages, either, over the phone or to anyone without the proper identification. Your box number may only be made available to other University departments for university use. It will not be provided to any other person for any other reason.

  • The Barry University Contract Postal Station provides mail services to Barry University and the surrounding community. The services provided are most of those available through a USPS (United States Postal Service) station. These include acceptance of all classes of mail, daily dispatching of mail, and most USPS special services.

  • Contract Station 8 am. - 4:30 pm.
    Mail Room 8:30 am. - 5:00 pm.

Overview Business Services and Facilities

  • Business Services and Facilities Management supports the University Mission by providing an environment conducive to a quality education.

    We do this by:

    • Delivering comprehensive and professional services in the areas of: Physical Plant, Conference and Event Services, Construction, Telecommunications, Mail Services and Printing.
    • Maximizing utilization of University space through a centralized coordination of all activities (internal and external).
    • Keeping the University's facilities and grounds in superior condition thus providing a healthful, safe, comfortable and aesthetically pleasing environment for all members of the campus community.
    • Planning and managing the design, construction, demolition, remodeling, and renovation of facilities, and the acquisition/disposal of real estate.
    • Providing reliable, cost effective telecommunications services in order to support the university's wide variety of user needs and applications.
    • Our vision is to provide leadership and strategic direction in Business Services and Facilities Management by fostering relationships within the University community.
    • We will be proactive in meeting the changing needs of our customers by exceeding their expectations in the delivery of our services.
    • We will be proactive in understanding the changing needs of our customers.
    • We will exceed our customer's expectations in the way we deliver our services.
    • We will establish a culture to develop a highly qualified workforce that promotes diversity, teamwork and collaboration.
    • We will demonstrate value for efficiency, effectiveness and fiscal responsibility in the use of University resources.
    • We are committed to recognizing our employees as our greatest asset.
    • We are dedicated to teamwork.
    • An honest and ethical approach to our work, displaying integrity and respect for each other and our customers.
    • A safe and healthy environment.
    • We foster an environment that empowers employees to facilitate change.
  • Business Services and Facilities Management includes the following departments:

    • Construction
    • Physical Plant (Maintenance, Grounds and Housekeeping)

    The associate vice president for Business Services and Facilities Management provides executive leadership and is responsible for the services provided by these departments.

Senior Vice President

The senior vice president for the Business and Finance Division, provides executive leadership and is responsible for the financial and business operations of the University.
    • Finance/University Business Office (financial operations and analysis, accounting, payroll, purchasing and accounts payable, cashier/business office, budgets, external audit, cash management, grants and contracts);
    • Facilities Management (maintenance, housekeeping, grounds, construction, and conference and event services );

    The senior vice president for Business and Finance authorizes signatures on University documents, establishes standing committees which provide input for the general operation of the Division, coordinates all legal matters pertaining to the University, and oversees retention of the Division's records.

FAQ Form 1098-T Frequently Asked Questions

Watch the How to Access 1098-T Forms video or download this this self-service guide. If you have any additional questions, you can contact

  • Section 6050S of the Internal Revenue U.S. Code requires eligible educational institutions to file information returns to assist taxpayers in determining the amount of qualified tuition and related expenses for which an educational tax credit is allowable. 1098-T forms are made available to students by January 31 each year.

  • Receipt of a 1098-T form indicates a student was enrolled in at least one academic credit course at Barry University during the past calendar year. It does not mean that you are eligible for a tuition and fees deduction, American Opportunity Credit (AOTC), or Lifetime Learning Credit. According to federal tax regulations, determination of qualified charges and payments is the responsibility of the taxpayer.

  • Educational institutions are required to report the payments made for tuition and qualified expenses (QTRE) during a calendar year.

    Box 1. Payments Received for Qualified Tuition and Related Expenses.

    Box 2. Blank.

    Box 3. Blank.

    Box 4. Adjustments Made for a Prior Years Payments received. Enter reimbursements or refunds of qualified tuition and related expenses made in the prior year that relate to payments received.

    These requirements also apply to an adjustment made in connection with a nonresident alien for which the educational institution filed and furnished a Form 1098-T for the prior year.

    Box 5. Scholarships and Grants, includes any scholarships and grants processed during the calendar year for the payment of the students’ cost of attendance. Scholarships and grants generally include all payments received from third parties (excluding family members and loan proceeds) including payments received from governmental and private entities such as the Department of Veterans Affairs, civic and religious organizations, and nonprofit entities.

    Box 6. Adjustments to Scholarships or Grants for a Prior Year.

    Box 7. Checkbox for Amounts for an Academic Period Beginning in January Through March of the following year.

    Check this box if any payments received for qualified tuition and related expenses reported for the prior year relate to an academic period that begins in January through March of the following year.

    Check this box if any payments received for qualified tuition and related expenses reported for the prior year relate to an academic period that begins in January through March the following year.

    Box 8. Check if at Least Half-Time Student.

    Box 9. Check if Graduate Student.

    Box 10. Insurance Contract Reimbursements or Refunds. Blank.

    For a detailed explanation of each box on the 1098T Form, please see the "Instructions to Student" printed on the form.

  • You can print in Student Accounts Portal an Accounts Receivable (AR) statement itemizing your student account activity during the calendar year by clicking on the AR Statement for the 1098-T Tax Year link under 1098-T Tuition Statement.

    For further information about charges and credits, call:

    LAW STUDENTS: (321) 206-5636
    MAIN CAMPUS AMD PACE: (Main Campus): (305) 899-3030

    NOTE: Barry University does not provide tax advice.

  • Any qualified tuition and fees billed in calendar year 2022 for the Spring Semester 2023 will be included in the 2022 1098-T Form. Box 7 accounts for payments received for an academic period beginning in January through March.

  • Each year, students who are eligible to receive a 1098-T form but have no current mailing address or social security number on file with the university are sent an email from the Registrar’s Office instructing them on how to go about updating the missing information. Please check your school email for this notification.

    If the university does not have your current address and/or your social security number on file, you will not receive a 1098-T form. Please contact the Registrar’s Office at 305-899-3860 for instructions on how to update your personal information or email enrollmentservices@barry.eduPlease include your full name, phone number, student ID, and email address. You will be contacted in a timely manner.

  • A student’s social security number is critical to receiving a 1098-T form. The IRS mandates that no tax form can be created without a valid SSN. To avoid not receiving a 1098-T form from the university, each student with a valid SSN must supply that number to the Registrar’s Office on Barry’s main campus or go to their site manager or advisor at an off-site location. When that SSN is input into the system, a 1098-T form can be created.

    In January, every student who is eligible to receive a 1098-T form but does not show a social security number on file will receive an email from the university’s Registrar informing them of such and instructing the student what to do to get their social security number on file.

    If you have a social security number, please ensure that the Registrar’s Office has it on file.

  • Contact the IRS at or consult with a professional tax preparer or advisor. The following online resources may also be helpful:

  • Per the IRS, the University is not required to furnish a Form 1098-T in the following instances:

    • Payment for course for which no academic credit is offered, even if the student is otherwise in a degree program.
    • Enrolled student is a nonresident alien.
    • Students whose qualified tuition and related expenses are entirely waived or paid entirely with grants/scholarships.
    • Students for whom the University does not maintain a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between the University and the student’s employer or a governmental entity such as the Department of Veteran Affairs or the Department of Defense.

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