Refund Policy for Title IV Funds:
If a student withdraws completely from the institution during any given enrollment period, calculations must be performed to determine what amount of the student Title IV federal financial aid is to be returned. Refunds of Title IV monies are calculated in accordance with Federal Regulations. If a student has attended Barry University before, a standard calculation based on the institutional refund policy will be used to determine the amount of Title IV funds to be returned. This calculation will be used through the established period of institutional refund. If this calculation indicates that monies should be returned, a specific order of refund has been established by the federal government. The order of distribution of refunds is specified as follows:
- To outstanding balances on Federal Family Education Loan Programs (Subsidized and Unsubsidized Stafford Loans and PLUS loans).
- To outstanding balances on Perkins Loans
- To the Federal Pell Grant
- To the Federal Supplemental Educational Opportunity Grant
- To other Title IV assistance
- To the student
Calculation of refunds to Title IV funds for students attending Barry University for the first time must be determined using the pro rata formula based on the percentage of the enrollment period remaining after the student withdraws. For these students, calculations to determine refunds to Title IV funds will be made up to the 60% point in any given period of enrollment. The order of distribution of refunds is specified above.
For additional information on refunds to Title IV sources, please contact the Office of Financial Aid at (305) 899-3673 or 1-800-695-2279.
Refund Policy for State of Florida Funds
A refund will be due to the State of Florida when a student is not enrolled full-time at the end of the institutions established add/drop period. The State requires a full refund of monies.
- Withdrawal from the University prior to May 16, 2022 (Summer Session I) and/or June 27, 2022 (Summer Session II) includes a $225.00 fee.
- Refunds must be claimed within one calendar year.
- A student dismissed for academic or disciplinary reasons at any time shall not be entitled to any claim or refund.
- Refunds will be mailed to the student's permanent home address as soon as the withdrawal form has been processed in Cashier/Business Office
- When a student has been awarded financial aid, the financial aid programs from which the funds were disbursed will be refunded in accordance with formulas required by federal regulations.
- Refunds of credit balances that result from credit card payments will be made directly to the original credit card
Non-Attendance or Stopped Attending/Administrative Withdrawal Policy
In order to comply with federal student aid requirements, the Office of the Registrar contacts class instructors after the second week of the term to request that they verify in Web Advisor which students listed on their class roster(s) have not attended any class sessions or participated in an academic-related activity.
An academic-related activity is defined by the U.S. Department of Education, and includes:
- Physically attending a class where there is an opportunity for direct interaction between instructor and students
- Submitting an academic assignment
- Taking an exam, an interactive tutorial or computer assisted instruction
- Participating in an online discussion about academic matters
- Initiating contact with a faculty member to ask a question about the academic subject studied in the course
An academic-related activity does NOT include:
- Logging into an online class (without active participation)
- Academic counseling or advising
Students who are marked as “never attended” for all of their classes in the term are administratively withdrawn from the University by the Office of the Registrar. The students’ courses are deleted (non-punitive) and their financial aid is canceled. The student, his/her academic advisor, course instructor(s) and the Financial Aid and Housing Offices are notified of this withdrawal.
Students who are reported as “never attended” for one or some of their courses (but not all) are assigned a “W” grade for the “never attended” course(s) in the fourth week of class by the Office of the Registrar unless notification via email is received by the Registrar’s Office from the instructor stating the student is now attending class. The student, his/her academic advisor, course instructor(s) and the Financial Aid and Housing Offices are notified of this/these course withdrawal(s).
Students who stop attending classes shall be considered as having been administratively withdrawn and may be required to repay a portion of the federal financial aid for that term. Ceasing to attend classes will result in non-passing grades, therefore, it is imperative that the student speak with his/her instructor(s) if personal or academic difficulties are encountered which disrupt class attendance. Grades, financial aid, and housing can potentially be affected by dropping out of class(es). Early intervention and action reduces complications for all concerned.
During final grade entry in Web Advisor, a course instructor will enter the last date of attendance along with a non-passing grade “F or NC”. The non-passing grade may be due to poor academic performance or because the student has stopped attending class.
At the end of each term, all federal financial aid recipients who receive non-passing grades, “F” and “NC”, are reported to the Office of Financial Aid. Financial Aid staff will calculate the Return of Title IV funds amount to be returned to federal financial aid programs, if any, in accordance with federal regulations. Any refund owed to a federal financial aid program is the student’s responsibility and will appear as a charge on the student’s account.
If a student’s instructor initiates a course withdrawal or the student’s academic advisor completes a University Withdrawal after a discussion with the student, then the student does not fall under the Unofficial Withdrawal Policy and will be assigned final grades(s) according to the University’s Course/University Withdrawal Policy.