Free versions of Barry’s recommended AI tools are available to everyone — covered by Barry’s campus agreements with enterprise data protection. Your conversations aren’t used to train the models. Just sign in with your Barry account.
What You Already HaveYou already have AI at Barry — sign in today, or request a license when your work needs more.
Microsoft Copilot (chat) — Included. Copilot chat with enterprise data protection — drafting, summarizing, file analysis. Approved for University data.
Sign in: copilot.microsoft.com with your Barry email.
Google Gemini — Included. Gemini for Education via Barry’s Google Workspace — chat, Gemini Notebook study packs, Deep Research. Approved excluding PHI.
Sign in: gemini.google.com with your Barry account.
Google Gemini — Included. Gemini for Education with your Barry Google account — study guides, practice sets, Gemini Notebook, research help.
Sign in: gemini.google.com with your Barry account.
Microsoft Copilot (chat) — Included. Copilot chat with data protection when you sign in with your Barry account — your chats stay private and protected.
Sign in: copilot.microsoft.com with your Barry email.
In class: your instructor’s syllabus sets the rules for coursework — check it before using AI on assignments.
Paid LicensesRequesting Licenses for AI Tools
If your work needs a paid license for an approved AI tool, submit a request through TeamDynamix. Your Budget Manager approves the cost, IT Business Operations handles the purchase, and the license is assigned to you — here’s how it works.
How the Request Process Works
Submit Your RequestComplete the AI License Request Form in TeamDynamix. Select the tool, describe how you’ll use it, and identify your Budget Manager.
You
Budget Manager ApprovalYour Budget Manager reviews the justification and confirms funding for the request.
Budget Manager
Quote & PurchaseIT Business Operations obtains a vendor quote, confirms the final cost with your Budget Manager, and completes the purchase.
ITBusOps
License AssignedYour license is activated and assigned to your account. You and your Budget Manager receive confirmation.
IT
Before you start, have ready: the tool you need, a brief business justification, the number of licenses, and your Budget Manager’s name. License costs are charged to your department’s budget.
Approved AI Tools & License Costs
*Prices are approximate and subject to change. The final price is confirmed via vendor quote before purchase.
Ready to request a license?
Submit the AI License Request Form in TeamDynamix. Requests are typically processed once your Budget Manager approves funding.
Last reviewed: August 2026