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Conference & Event Services

Conference & Event Services

South Florida is famous for world-class dining, shopping, outdoor activities, entertainment, and more. Barry University’s serene, tree-lined, South Florida campus is centrally located, convenient to both Miami and Fort Lauderdale airport and attractions. Our facilities and services offer affordability and quality for conferences, camps, and special events.

Our website provides information on renting facilities at Barry for conferences and special events. Barry has served as the venue for a variety of events which support our mission, including:

  • Educational activities as training workshops, exam preparation courses, professional development and continuing education opportunities
  • Community events such organizational meetings, awards ceremonies, weddings, graduations, plays, and athletic events
  • Religious gatherings such as lectures, study groups, religious celebrations, and prayer gatherings
  • Summer programs such as sports camps, conferences, academic programs, youth programs, and more

If you are interested in renting facilities at Barry, contact us and one of our staff members will be happy to speak with you about your event. Our university offers most of the services you will need to successfully plan your event, and Conference & Event Services will be able to assist you throughout the process.

Barry’s Conference & Event Services department is a member of the Association of Collegiate Conference and Event Directors International (ACCED-I) and Event Management Systems (EMS®) User’s Network.

Staff

Purpose Statement

The purpose of the Conference and Event Services (CES) department is to plan and manage all campus activities and events (internal & external) through the utilization of University spaces.

The CES department is responsible for:

  • Day to day use and rental of meeting rooms and other facilities for non-academic use
  • Handling all requests for summer use of the residence halls, classrooms, and other facilities
  • Administration of the University’s Master Events Calendar
  • Assist with planning of all major University events

Additionally, the CES department will work to assist our clients in meeting their event goals and objectives, while maintaining the involvement and interest of our students, faculty, staff, alumni, donors, and community partners.

Barry’s Conference & Event Services department is a member of the Association of Collegiate Conference and Event Directors International (ACCED-I) and Event Management Systems (EMS®) User’s Network.

Meeting Spaces

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    Andreas Conference Rooms

    The two (2) Andreas conference rooms can accommodate up to 150-200 people. These facilities can be used for meetings, luncheons, dinners, seminars, and receptions. Andreas 111 & 112 are the largest of our conference/banquet rooms; both are over 3,000 square feet in size.

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    Kostka Room

    The Kostka room, located on the second floor of Thompson Hall, features family-style seating and can accommodate up to 65 people. It can be used for meetings, luncheons, dinners, and receptions. There is a built-in podium and microphone in the room.

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    Lehman 219

    The Lehman conference room can accommodate groups of 15-20 people. It is equipped with a fixed projection screen and whiteboard. The room is generally in a conference-style setup. It is ideal for small meetings and group discussions.

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    Small Dining Room

    The Small Dining Room (formerly Priests’ Dining Room) can accommodate groups between 15-20 people in size. It can best be described as an informal lounge, with two round tables and mini-sofas. It works best for meetings or small banquets.

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    Health and Sports Center - Gymnasium

    The University gymnasium holds various types of events athletic games, karate tournaments, graduations, etc. is facility is approximately 14,820 square feet of gymnasium floor. It has a built in bleachers on both sides, and a public announcement system is also available. Departments wishing to reserve the gym for special events should plan in advance and plan on working around the schedule of our athletic teams.

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    Broad Center for The Performing Arts

    The Broad Center is a fully equipped 979 seat auditorium. Standard reservation includes use of the auditorium, lobby area, restrooms. The Broad Auditorium is usually in use during the academic year for Fine Arts classes and major University events only. Departments wishing to reserve the auditorium should plan on requesting dates when classes are not in session, or during the summer months.

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    Classroom Space

    The Broad Center is a fully equipped 979 seat auditorium. Standard reservation includes use of the auditorium, lobby area, restrooms. The Broad Auditorium is usually in use during the academic year for Fine Arts classes and major University events only. Departments wishing to reserve the auditorium should plan on requesting dates when classes are not in session, or during the summer months.

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    Outdoor Events

    Outdoor Areas can and should also be reserved through the web request form. The University hosts a variety of events in various locations, such as the Mall Area in front of the Chapel, Thompson Plaza, and the Chapel Deck. Conference & Events services can arrange most of the services you will need for outdoor events, such as tables and chairs, tents, and sound equipment.

Conferences and Camps

Barry University offers summer conference housing beginning mid-May through August 1st.

Our campus offers a wide range of recreational and meeting facilities, comfortable overnight accommodations, and a location convenient to all Miami and Ft. Lauderdale attractions. Each year, Barry welcomes numerous religious, educational, and cultural conferences to campus.

Our residence halls offer:

  • Single or double rooms
  • Linens available with your room rental; Linens include blanket, pillowcase, two sheets, mattress pad, towel and washcloth.
  • Telephone connections available in each bedroom; (conference attendees must bring their own telephone if they would like phone service; calling cards are required to make long-distance phone calls)
  • Self-service laundry facilities
  • Vending machines

The benefits of selecting Barry University for your summer conference include:

    Barry

    Reduced rates on overnight accommodations and meeting space

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    Dining services included in your package

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    Basic audio-visual equipment included in package price

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    Free on-site parking

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    Mail service

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    Beautiful grounds

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    Close proximity to the beaches and all South Florida attractions

  • Barry

    Reduced rates on overnight accommodations and meeting space

  • Barry

    Dining services included in your package

  • Barry

    Basic audio-visual equipment included in package price

  • Barry

    Free on-site parking

  • Barry

    Mail service

  • Barry

    Beautiful grounds

  • Barry

    Close proximity to the beaches and all South Florida attractions

Filming and Photography

The Office of Conference & Event Services (“CES”) is responsible for all arrangements for facility use pertaining to filming and photography shoots at Barry University’s main campus. This does not include news photography; all requests for news photography should be coordinated through the Office of University Relations.

Availability for filming and photography are contingent on the following:

  • Advance notice of at least three (3) working days prior to the shoot date.
  • Specific days (s) and location(s) requested
  • Availability of parking and necessary University Personnel
  • Schedule of University events and classes
  • Impact on the students, faculty, staff and community members
  • Application for Facility Use is received and approved by CES
  • All security deposits, damage deposits, and fees required must be received no less than two (2) business days prior to filming

**Filming and photo shoots are only confirmed when a contract has been signed by both parties.

Read Guidelines and Fees

Special Events

All of Barry’s facilities are during the summer (mid-May through August 1) as part of a conference, camp, or special event package. Availability for most facilities is limited during the academic year, but you may inquire about specific dates with our office.

Any events for outside organizations must be consistent with Barry University’s mission, and the organization must have an existing affiliation with a university department or academic unit. Individuals must be a Barry faculty/staff member, student, or alumni.

Read More

Green Events

Today's demand for green meetings and events is rapidly growing as their contribution to the sustainability of our environment is substantial. It may take a little more effort when planning these events, however, the effects of preserving and utilizing our natural resources by cutting down on waste, conserving resources, and using the reduce, reuse or recycle method proves to be a concept that is most rewarding.

Please review our "It IS Easy Being Green!" presentation below to see how you too can plan a green eco-friendly event!

It Is Easy Being Green!

Our Policies

This page will provide you with general guidelines for scheduling and hosting an event at Barry University. Specific information regarding any of our policies and procedures will be governed by the terms of your Facility Use Agreement.

Read Our Policies

Events Calendar

Various campus departments are responsible for scheduling university facilities and resources. All of these requests (including requests for tables, chairs, trash cans, etc) should be submitted using the form on the online University Calendar of Events. Conference & Event Services oversees the administration of the web calendar. The following guide is intended to help the new user create an account and begin submitting requests.

Please allow 2-4 business days for processing your request once it has been submitted.Some requests may require additional time for final approval. A majority of meetings and events are scheduled on a first come, first serve basis. The exception to this will be for University-wide supported events such as Orientation, Founder's Week, Board of Trustee's Meetings, etc.

View Form

Event Rentals

Work with a member of our Conference And Event Services team to help you build your tailored event.

We offer an array of meeting space with diverse layouts-banquet, theater, boardroom, classroom and more- capable of meeting your event needs. We also offer Summer Conference Residential space to accommodate your program requirements. Download our pricing list for either our Facilities or our Summer Residential Rate Sheet.

Facility Price List Residential Sheet

Event Planning Resources

Whether you are planning a meeting, conference, party, luncheon, workshop, vendor fair, or any other type of event, the resources listed below have been developed to assist you. You will find helpful hints and checklists to guide you through the event planning process from start to finish. Please take the time to review these items before organizing your next event.

Seating Styles & Room Set-Ups

FAQs

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